Admin / Office Assistant

Administrative Assistant

Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person

Welcoming visitors to the building, organising security clearance and showing them to meetings

Booking meeting rooms for colleagues and arranging meeting schedules

Organising filing systems and updating office databases

Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks

Arranging travel plans and hotel stays for staff members

Ordering new office equipment, such as stationery, printer refills or staff uniforms

Scheduling office meetings between teams, managers and departments

Responding to questions and requests for information

Required Skills and Qualifications :

Proven experience as an administrative assistant or similar role

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent organizational and time management skills

Strong communication and interpersonal abilities

Ability to work independently and as part of a team

High school diploma or equivalent; associate or bachelor's degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.