Senior Payroll Specialist

Job Description

Job Description

What we are looking for

We are seeking a highly skilled, detail-oriented, and operationally driven Senior Payroll Specialist to join our growing US Finance team. Based in our Chicago Support Office, this role will support payroll operations, drive process improvements, and support implementations as we scale. The Payroll Specialist will be a trusted partner to leadership, ensuring compliance, accuracy, and a seamless employee experience.

What you will do

The Senior Payroll Specialist will own payroll processing and payroll compliance across the United States, acting as a subject matter expert for payroll, timekeeping, and related systems. In addition to payroll execution, this role will support back-end benefits administration and reporting while also playing a role when needed in our HRIS implementation, helping to align payroll and HR data, streamline processes, and enable scalable growth.

What you will do

• Lead and process multi-state payroll across multiple pay schedules within Workday, ensuring accuracy and compliance.
• Partner with HRIS implementation team with system configuration, testing, and integration.
• Manage vacation and sick time accruals in payroll system and ensure all time off request are processed in-line with payroll cycle.
• Process garnishments, child support orders, and tax levies in compliance with regulations.
• Complete all incoming employment verifications and work with Business Partner to gather and submit employee record requests, subpoenas, and other documentation requests.
• Process and ensure accuracy and integrity of employee data by managing new hires, terminations, and changes in payroll / HRIS systems.
• Support in health, ancillary, and retirement benefits including enrollments and terminations.
• Assist with end of year compliance for payroll and W2 compliance.
• General filing and administrative duties that relate to payroll and benefits management
• Process required documents through payroll and carriers to ensure accurate record keeping and payroll deductions.
• Act as a resource to employees, delivering high-quality support on payroll and benefits inquiries.
• Support with monthly benefits reconciliation ensuring accurate billing / invoicing and benefit coverage
• Support with timely unemployment claims and COBRA processing.
• Prepare and analyze payroll and benefits reports
• Drive process improvements and automation opportunities across payroll and HR systems.
• Partner cross-functionally with Finance, HR, and external vendors to ensure smooth processes..

Candidate Profile

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.