SENIOR CLERK - 65000366

Senior Clerk - 65000366

This is a highly responsible position that provides comprehensive administrative support in a team environment. Salary will be commensurate with experience and qualifications, ranging from $34,760.00 to $35,712.24, annually.

Duties and Responsibilities :

• Inputs client information into the Client Information and Registration Tracking System (CIRTS) and maintains data files on Medicaid clients residing in the community or in nursing facilities. Procedures may involve storing, appending, modifying, extracting, collating and merging data from files to produce reports. Maintains production and quality control by reviewing documents for completeness and appropriateness prior to inputting and, rejecting and / or clarifying documents as needed. Compiles and analyzes data for administrative decisions. May act as a liaison between the Central Office, Bureau of Information Technology (BIT), and the field office for the purpose of regular equipment maintenance and troubleshooting as well as inventory.
• Initiates, receives and screens telephone calls in a professional and courteous manner, provides routine information, and routes calls appropriately. Provides general information to long-term care facilities, county agencies, hospitals, and other private providers in the community. Contacts clients promptly to schedule assessments and arranges staff schedules equitably and efficiently.
• Produces correspondence, memorandums, reports, in-house forms for staff, manuals, and other office documents from rough draft to final copy. Work is highly complex and often technical or medical in nature. Provides technical support to staff by preparing reports, logs, and correspondence.
• Sorts and date stamps incoming mail and faxes. Accurately routes information either physically or through approved electronic methods to the appropriate staff or case file, prepares case files, and prepares outgoing mail.
• Maintains CARES files using approved filing methods and the electronic file room instructions. Scans paper files and applies proper naming conventions. Prepares paper records for destruction after scanning to the electronic file room.
• Initiates / retains purchase requisitions for supplies, tracks purchase orders and billing receipts from vendors, and adheres to timely purchasing deadlines for in-house supplies and machine maintenance. Prepares travel forms accurately and timely according to current Department guidelines.
• Coordinates all special projects as assigned by the supervisor.
• Participates in disaster recovery efforts throughout the State of Florida.
• Performs other duties as assigned.
• Attendance is an essential function of this position.

Knowledge, Skills, and Abilities :

Requirements :

Must have an Associate's degree or higher from an accredited college or university and one (1) year of professional secretarial or clerical work experience; or three (3) or more years of professional secretarial or clerical work experience; or a combination of education, professional experience with at least one (1) year of professional secretarial or clerical work experience, totaling three (3) or more years.

The benefits of working for the State of Florida include state group health insurance coverage, $25,000 life insurance policy (100% paid by employer), dental, vision, and other supplemental insurance options available, annual and sick leave benefits, 10 paid holidays each year, retirement plan options, including employer contributions, flexible spending accounts, and tuition waivers to attend State of Florida community colleges, colleges, and universities!

The Department is dedicated to promoting the well-being, safety, and independence of Florida's seniors, their families, and caregivers. Its vision is for all Floridians to live well and age well.

Candidate profile (application) must be complete in its entirety. Include supervisor names and phone numbers of all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more MUST be addressed on application. Experience, education, training, knowledge, skills, and / or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement "See Resume" in place of entering work history. Periods of employment should be entered with the most recent / current listed first. If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position. Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement. If claiming Veteran's Preference, candidates MUST attach supporting documentation (DD214). If claiming Right to First Interview, candidates MUST attach a copy of your official layoff letter when applying. All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287. Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position. Applicants should apply on-line via the People First Website by 11 : 59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6 : 00 p.m. on the closing date to avoid any system down times or any other complications that may arise. If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency. The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http : / / silver.employflorida.com, that connects persons age 50 and older with other businesses / volunteer organizations / employers who specify they are "older worker-friendly."

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location : Miami Beach, FL, US, 33139 Miami Beach, FL, US, 33141 Miami Beach, FL, US, 33162 Miami Gardens, FL, US, 33056 Miami Gardens, FL, US, 33169 Miami Lakes, FL, US, 33016 Miami, FL, US, 33055 Miami, FL, US, 33101 Miami, FL, US, 33122 Miami, FL, US, 33125 Miami, FL, US, 33126 Miami, FL, US, 33127 Miami, FL, US