Office Manager

Our client is seeking an experienced Office Manager & Accounting Assistant to support a growing and thriving organization. This is more than a traditional office role — it’s an opportunity to become a key partner to the executive team, influencing operations, supporting financial strategy, and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment.

This role offers the chance to work at the ground level of a company on the rise, with visibility, impact, and career growth potential. The individual will play a critical part in supporting leadership, contributing to decision-making, and helping shape the next stage of organizational growth.

Key Responsibilities

Office Management (50%)

• Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.

• Implement, document, and improve office procedures to support efficiency and growth.

• Manage vendor relationships, contracts, and purchasing of office supplies, services, and equipment.

• Support executive leadership with scheduling, meeting coordination, and preparation of presentations or materials.

• Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness.

Accounting/Finance Support (50%)

• Process invoices, bills, payments, and expense reports accurately and on time.

• Enter financial data and manage bookkeeping records in QuickBooks.

• Assist with preparing financial reports, reconciliations, and budget updates.

• Support payroll processing and maintain employee time/leave records.

• Partner with the executive team to support financial planning, forecasting, and analysis.

• Maintain strict confidentiality in all financial and employee-related matters.

Qualifications

• 5+ years of experience in office management, administrative leadership, or accounting/finance support roles.

• Prior experience working directly with executives and serving as a partner in decision-making processes.

• Proficiency in QuickBooks and Microsoft Office Suite required.

• Strong understanding of bookkeeping and accounting principles; experience preparing reconciliations, journal entries, and financial reports preferred.

• Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.

• Driven to strive for continuous improvement, with a focus on streamlining processes for efficiency and effectiveness.

• Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs.

• Exceptional communication skills, both written and verbal.

• Strong interpersonal skills with the ability to influence, collaborate, and build trust across teams.

• Demonstrated track record of confidentiality, integrity, and professionalism.

Why Join?

• High-Growth Environment: Join a financially stable company experiencing exciting growth.

• Career Development: Room to grow into expanded responsibilities and leadership opportunities.

• Influence & Impact: Work directly with executives and shape the direction of the company.

• Entrepreneurial Team: Be more than a number-cruncher; play a strategic role in supporting innovation and decision-making.

• Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.