Mail Services Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Onsite five days a week

What this job involves

This position is responsible for managing all aspects of mail and package services across the facility including daily mail sorting and delivery package logistics coordination and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.

Your day-to-day tasks will include :

Maintain logs for incoming mail from vendors mail delivery to customers and all packages

Process and handle all incoming and outgoing mail ensuring proper routing and labeling

Screen unclassified mail and determine appropriate distribution

Handle special request mail responsibilities including UPS Federal Express and courier services

Manage facilities requests in the account work order system and assist with moves dock activity and event setup / teardown

Research and follow-up with customers regarding tracking mail and packages

Physical Demands and Work Environment :

Must be able to adequately perform required job functions including lifting bending and moving to perform job tasks safely

Must be able to operate required mailroom machinery in a safe and approved manner

Will be required to stand for long periods of time

Must perform physical tasks such as lifting up to fifty (50) pounds

Required Qualifications :

High school diploma required

At least two years of experience in related skills applicable to corporate mailroom operations

Knowledge of current postal codes procedures and regulations

Experience with UPS Federal Express and courier services

Proficiency in Microsoft Excel and Word

Ability to create and implement process and procedures for the department.

Preferred Qualifications :

Associates degree preferred

Previous experience in facility management or work order systems

Customer service experience in corporate or business environment

Experience with bulk mail processing and special mailing requirements

Knowledge of mailroom equipment operation and maintenance

Strong organizational and time management skills

Monthly reporting

Time card approval

Estimated compensation for this position :

50000..00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location :

On-site South San Francisco CA

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement .

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Required Experience :

IC

Key Skills

Archival Standards,Typing,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,Windows,Office Experience,10 Key Calculator,OSHA,Microsoft Excel,Filing

Employment Type : Full-Time

Experience : years

Vacancy : 1