Program Coordinator

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Closing Date : 01 / 16 / 2026

Type of Position :

Professional Staff - Project / Program Administration

Job Type : Regular

Work Shift :

Sponsorship Available :

No

Institution Name :

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks ( available for benefits eligible positions only ) :

• Health : Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement : Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click the Apply link / button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting please contact Human Resources at .

Department :

COM Biochemistry & Molecular Admin

Departments Website :

Summary of Job Duties :

The Program Coordinator position furthers the mission of the UAMS Biochemistry & Molecular Biology department as the procurement and facilities expert. Duties include but are not limited to preparing and processing a large volume of purchase orders for the department preparing reports analyzing monitoring and evaluating purchasing activities while maintaining detailed records pertaining to the status of all orders. The Program Coordinator will keep faculty and staff apprised of any issues concerns and the related status and will coordinate the delivery of all items and reconcile orders as well as close purchase orders completely and accurately with appropriate invoicing. The Program Coordinator keeps annual contracts up to date educates faculty staff and students on procurement policies and procedures advises on procurement and maintenance and researches information on products and services securing quotes for various items. This position will assist with grant reconciliation and closure related to procurement items. The Program Coordinator is responsible for managing department inventory the annual inventory reconciliation process and disposing of items in accordance with university policies. This position trains new personnel in departmental processes and coordinates department and facilities maintenance with Campus Operations and outside vendors. This position coordinates and follows to resolution all facility-related concerns for the Biochemistry department.

The candidate must be detail-oriented able to coordinate and prioritize tasks and have strong communication skills (written and oral). S / he must be able to thrive in a fast-paced environment be a proactive effective and self-motivated individual as well as a problem solver achieving timely resolutions. S / he should have proficiency with Microsoft Office possess strong organizational and project management skills be able to meet competing deadlines and provide superior customer service. The candidate must be capable of executing assigned duties with minimal supervision.

Qualifications :

Bachelors degree in a directly related field or

High School diploma / GED plus four (4) years of administrative or program coordination experience required .

Knowledge Skills & Abilities :

Ability to prepare reports.

Effective oral written and interpersonal communication skills.

Strong customer service orientation.

Ability to effectively manage multiple competing priorities and deadlines.

Learn and utilize various computer programs.

Be proficient in Microsoft Office.

Working knowledge of Workday software and Arkansas state procurement regulations preferred.

Working knowledge of other UAMS applications preferred.

Responsibilities :

Responsible for processing all purchase order requests including service and blanket orders throughout the Biochemistry and Molecular Biology Department.

Consults and advises officials on projects or programs and provides general support as necessary as the procurement expert.

Educates faculty graduate students post-docs and lab personnel regarding UAMS and State of Arkansas Procurement Policies and Procedures.

Research information on specific products and make recommendations on purchases needed within the department. Secure quotes and suggest better vendor pricing.

Responsible for Accounts Payable and Accounts Receivable through the Workday system. Monitor invoices and resolve conflicts as requested by buyers and labs.

Obtains credits and tracks posting due to the department in Workday.

Coordinates the receiving of incoming orders and inside deliveries assuring accuracy of items received to correct locations.

Process order returns and / or exchanges by completing necessary paperwork scheduling pickup and tracking.

Resolves Purchase Order pricing unit of measure quantity and product discrepancies.

Resolves invoice receipt or other discrepancies as required.

Monitors outstanding purchase orders for timely item receipt and clearance of unpaid and / or blocked invoices.

Responsible for all Purchase Order problem resolutions.

Coordinates outside service requests for inside work or transport of equipment off campus. Assist with obtaining service contracts on major equipment and maintaining records of service and parts.

Maintain accurate inventory in the department including information regarding purchases location maintenance and upgrades.

Ensure proper tagging of equipment.

Complete the annual inventory reconciliation for the department including locating and validating missing inventory on the annual Exception Report.

Submit items for M&R disposal.

Assists faculty graduate students post-docs and lab technicians regarding campus policies office operations and / or problems as needed.

Request and monitor all Physical Plant work orders for service within the department.

Places Housekeeping requests and follow-up for completion.

Assists the Department Grants Administrator with monthly monitoring of grant-related purchases and closure of grants relating to procurement items.

Assists the Department Administrator and faculty on other special projects as needed.

Performs related responsibilities as required or assigned.

Participates in and contributes to all department functions.

Provides backup support to other administrative staff.

May assist with travel-related and official function processes.

Performs other duties as assigned.

Additional Information :

Salary Information :

Commensurate with education and experience.

Required Documents to Apply :

List of three Professional References (name email business title) Resume

Optional Documents :

Special Instructions to Applicants :

Recruitment Contact Information :

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements :

Criminal Background Check

This position is subject to pre-employment screening (criminal background drug testing and / or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity :

N / A

Frequent Physical Activity :

Crouching Feeling Hearing Manipulate items with fingers including keyboarding Pulling Pushing Reaching Repetitive Motion Sitting Standing Talking Walking

Occasional Physical Activity :

N / A

Benefits Eligible : Yes

Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1