Bookkeeper / Executive Assistant to the Owner

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Competitive salary

Health insurance

Paid time off

Benefits / Perks

• 401(k)
• 401(k) Matching
• Health Insurance
• Competitive salary
• Paid time off

About Us : AA Equipment Company, Inc. has been a trusted provider of commercial refrigeration and store fixtures since 1951. We serve businesses across Minnesota and the Midwest, offering refrigeration equipment, custom shelving, gondola displays, and more. Our commitment to customer satisfaction and industry expertise makes us a leader in our field.

Job Summary

Are you highly organized with a knack for problem-solving? If you thrive in a fast-paced environment, we want to hear from you! We are seeking a highly organized and proactive Bookkeeper / Executive Assistant to join our busy sales company! In this role you will support the owner of the company and sales staff. This role offers a unique opportunity for growth into accounting and account management, making it ideal for a motived individual looking to advance their career.

The ideal candidate will have a proven track record of administrative support experience, strong organizational and communication skills, and the ability to provide excellent customer service.

Responsibilities

• Support accounting functions, including invoicing, expense tracking, paying bills, reconciling accounts, and preparing financial reporting
• Provide comprehensive administrative support to the Owner, including preparing and sending sales quotations, managing sales and expense documentation, and handling correspondence with clients
• Answering and directing calls, document incoming messages, and follow-up requests
• Manage office duties such as organizing filing systems, improving office efficiencies, and ordering office supplies
• Assist in account management, including client communication, order processing, and preparing sales quotations
• Assist in booking logistics / shipments
• Collaborate with other staff to support seamless operations and customer satisfaction

Qualifications

• Degree in Business Administration, Accounting, or related field preferred.
• Proven experience as an executive assistant with bookkeeping or accounting experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, especially with Excel and Word, PDF Editor
• Experience working with Quickbooks is a plus
• Detail-oriented with strong problem-solving abilities
• Willingness to learn and grow within the company

Benefits

• Competitive salary and 401k
• Paid vacation
• Health Insurance
• Supportive and collaborative work environment
• Chance to work within a reputable company with decades of industry experience

How to Apply : Interested candidates should submit their resume and cover letter to sales@aaequipmentcompany.com with the subject line "Bookkeeper / Executive Assistant Application" or apply within job posting application.

Starting Compensation : $27.00 - $30.00 / Hr. ($ 56,160.00 - $ 62,400.00 annually)