Contract Administration Specialist

Contract Administrative Specialist

*THIS POSITION IS OPEN UNTIL FILLED. APPLICATIONS RECEIVED ON OR BEFORE FEBRUARY 11TH, AT 11:59 PM WILL BE GIVEN PRIORITY CONSIDERATION*

The City of Auburn Public Works - Engineering department is looking for a talented Contract Administrative Specialist to add to our team! If you are an independent worker and are comfortable in a digital environment, then we would love to hear from you. This position will give the opportunity to work with a dynamic group that is very team oriented and allows for a greater knowledge of the intricacies of public contracting and what it takes to manage a successful public works or private development construction project.

This position performs contract administration work in support of public works professional service agreements, capital project construction, and developer-related projects. The position's activities and accuracy of work impacts the City's Certification Acceptance status for federally-funded projects. The position works with Project Engineers, Construction Inspectors, contractors, developers, and property owners.

Take a look at this video to get an idea of what Public Works means in the City of Auburn!

Primary Duties

In this role you will:

• Prepare and process contract and related legal documents, project correspondence, and coordinates construction meetings for developer public facility extension agreements and formally bid and non-formally bid construction contracts from application/solicitation through completion.
• Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public work projects.
• Process and track the status of contractor submittals, required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
• Process complex purchase orders; prepares pay estimates and invoices for contracts and agreements for approval; assists project managers by monitoring project budgets.
• Provide key technical and administrative support to the City's Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.

While these duties may be the primary focus of this job, the full job description includes a more comprehensive list of responsibilities.

Minimum Qualifications

We are looking for candidates that have:

• Graduation from high school, or equivalent
AND
• Two years of full-time related work experience
• Advanced skills and experience in computer programs (Outlook, Word and Excel) is required.
OR
• Any combination of relevant education and experience which would demonstrate the individual's knowledge, skills, and ability to successfully perform the essential elements and responsibilities listed above.
We would love if you have: Previous experience in public works construction and/or contract administration in a municipal environment is highly desirable.

Additional Information

Why choose the City of Auburn?

• Competitive salary with scheduled step increases on an annual basis
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 11 days of paid vacation per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• and more!

For more information about what benefits the City provides, please visit: https://www.auburnwa.gov/city_hall/employment_human_resources/benefits

About the City of Auburn The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to over 80,000 residents, and hundreds of businesses - ranging from manufacturing to retail.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community. The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation. To learn more about the Inclusive Auburn initiative, please visit: https://www.auburnwa.gov/city_hall/mayor/inclusive_auburn

READY TO APPLY? If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or humanresources@auburnwa.gov. Selection procedure: The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process. If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered. Communication from the City of Auburn: We primarily communicate via email during the recruitment process. Emails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. Contact information: If you have any questions, please contact Chardae Gillespie, HR Coordinator, by email at cgillespie@auburnwa.gov