Executive Assistant

Executive Assistant

This role ensures that the assigned Leadership Team member(s) and other department leadership operate efficiently and effectively by providing cross-functional administrative support in a fast-paced work environment. This key individual will manage multiple deliverables, commitments, and correspondence in support of the function's needs and foster an overall high-performing work environment for the executive and the functional team(s).

Responsibilities

High-Performance Calendar Management

• Manages and serves as the gatekeeper for all executive (L14+) calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.
• Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.

Departmental Needs

• Routes or answers correspondence not requiring executives' attention; analyzes situations and responds accordingly.
• Coordinates team building programs, manages department meetings, and drives culture initiatives.
• Supports onboarding logistics for new functional team members.
• Manages office supplies and orders as needed or requested.
• Reviews and tracks expense reports and codes and tracks invoices.
• Provides support for functional team members visiting from other markets internationally.
• Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
• Supports and assists the Leadership Team (LT) with outside boards as required.
• Acts as a trusted partner to the KFC US LT and other KFC US Executive Assistants.

Travel Arrangements & Visas

• Creates all travel arrangements, including international and domestic flights and lodging.
• Obtains and oversees all visa documentation for travel in partnership with the immigration team.
• Coordinates international and domestic travel agendas and provides itineraries.
• Monitors and adheres to all international travel regulations when organizing travel.

Qualifications

What You Bring to the Table:

• Education/Certifications
  • Preferred: Bachelor's degree
• Experience
  • Required:
    • 5+ years of administrative experience with extensive knowledge of general office practices
    • General understanding of corporate collaboration and business acumen
    • Experience working with Global business and managing International time zones
    • Superior software skills including Microsoft Office products and the ability to compose, type, and proof a variety of letters, documents, and presentations with minimal supervision
    • Solution-oriented mindset
    • Flexibility, detail and results orientation, and strong follow-through skills
    • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment
    • High degree of integrity when dealing with confidential and sensitive information
    • Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills
    • High integrity and work ethic
    • Excellent collaboration skills
  • Preferred:
    • Prior experience supporting executives