Administrative Assistant

Administrative Assistant

Bowhead seeks an Administrative Assistant that will provide support to the Tyndall Air Force Base, FL. Responsible for admin duties relating to work for all boat operations related to the contractor operation maintenance and logistics of 120' Missile Retrievers and other small craft in support of the 53rd Weapons Group, 82nd Aerial Target Squadron.

Essential functions will include:

• Assists with the creation, tracking and reconciliation of purchase requisions, shipments, and invoices.
• Runs custom reports on multiple software platforms.
• Performs general office assignments such as answering phone calls, e-mails, and visitors.
• Tracks project status and required deliverables for submission to the customer.
• Establishes schedules, maintains spreadsheets, and updates daily.
• Performs duties as requested by the Program Manager and assistant Program Manager.

Qualifications:

• 3+ years professional experience including office assistance and administrative functions
• 2+ years professional experience including basic ordering/contract-review experience
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands: The work environment varies and includes, but is not limited to: dock, port, bay, waterways, office space, equipment rooms, warehouse space, construction zones, and outdoor environments. Work hours may fluctuate outside of normal duty hours. While performing the duties of this job, the individual is:

• Regularly required to sit, use hands to handle, move, manipulate or feel objects, talk and/or hear.
• Frequently required to stand and/or walk and routinely required to reach with hands and arms.
• Routinely required to stand, balance, stoop, kneel, crouch, and/or squat.
• Frequently lifts and /or moves up to 50 pounds and occasionally lifts and/or moves up to 75 pounds.
• Occasionally lifts and/or moves 75-100 pounds with the assistance of deckhands and/or heavy lifting equipment.