Project Manager

Summary

We are looking for an experienced Project Manager with Healthcare project experience. In this position you will lead all phases of medium to large projects from planning through construction. This role oversees budgeting, scheduling, design development, specifications, and construction documents, while maintaining strong client relationships and resolving architectural challenges. The Project Manager directs and monitors project activities and serves as primary client contact.

This position is located in HMC’s Ontario, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Responsibilities

• Coach, mentor, and provide performance-enhancing feedback of assigned team members
• Support senior project manager and/or PIC in supervision and delegation of work
• Be primary source for monitoring employee performance daily and take appropriate action to report both positive and negative performance
• Assist and/or prepare evaluations and meet with their personnel to discuss the evaluation
• Supervise and manage up to six team members for all phases of projects
• Write meeting minutes, instruction bulletins, change orders, RFI responses, and professional correspondence for self-managed projects
• Ability to correspond effectively with agencies, consultants, and clients
• Assist in review of agreements with clients and consultants
• Write RFP’S and negotiate contracts and fees with clients and consultants
• Maintain primary contact with clients and have excellent follow-through with clients to help get repeat work
• Write and develop project materials and participate in marketing interviews
• Manage projects, budgets, staffing, and coordinate billing
• Prepare and manage work plans, schedules, budgets, staffing projections, and fees for large projects, and coordinate billing
• Collaborate with design and production staff, construction administrator, and consultants
• Work to keep projects within cost-saving measures; contribute to profits and revenues and use resources effectively
• Understand contractual liabilities as they relate to projects including fee calculations
• Monitor and assist their supervisor in the collection of aged accounts payable for the projects
• Prepare plans of action with their supervisor for resolving project related problems
• Participate in office design charettes
• Support design team and ensure that the design intent is followed through all phases
• Integrate design principles with project design team and maintain design integrity through all phases
• Promote design quality and design collaboration
• Collaborate with project design team for programming, planning, and feasibility analysis
• Coordinate with government agencies, utility companies, and resolve plan check and approval issues with the agencies
• Review documents to ensure quality, coordination, and compliance with the requirements of deliverables in all phases
• Guide and direct project team and consultants for appropriate materials and systems
• Review documents for code compliance in all phases and issue code interpretations
• Review cost estimates and conduct value analysis
• Review and approve changes in collaboration with the project design team and client.
• Supervise and resolve issues in preparation of construction documents
• Demonstrate capabilities of Construction Administrator
• Responsible for the completeness of the specifications

Requirements

• Architectural degree from an accredited university or equivalent demonstrated proficiency
• Minimum of seven (7) years’ experience in production and coordination of documents in all phases of architectural practice and in management of small projects desired
• Able to listen and communicate effectively and professionally
• Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions, includes appropriate people in decision-making process; make timely decisions
• Ability to professionally communicate both verbally and in writing to give assignments to office support staff, consultants, and vendors
• Ability to delegate assignments to support staff and always be respectful
• Ability to correspond effectively with agencies, consultants, and clients
• Always be professional and respectful in interactions with clients and consultants
• Ability to write and edit specifications
• Set goals, prioritize, and plan work activities for self-management and use time efficiently
• Estimate hours for assigned tasks and finish tasks within agreed upon budget hours for the task

The salary range for this position is $85,065 - $127,281

The actual salary offered for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.