Buyer

GENERAL DEFINITION :

This is the entry level in the professional purchasing class series, effecting purchases of commodities and services in a centralized operating agency. A position in this class initiates and / or receives requisitions or purchase orders, processes those orders and carries out assigned purchasing functions. A position in this class reports directly to the administrative office head position.

TYPICAL EXAMPLES OF WORK : (Illustrative Only)

Implements and enforces regulations and procedures governing purchasing and procurement; obtains verbal and written price quotations on various supplies, equipment and services for users; identifies new sources for standard items; enters purchase orders; processes invoices, contacts suppliers for clarification when necessary; answers questions and inquiries from suppliers and / or users about purchasing in general or the status of specific procurement actions; works with suppliers, users and others concerning the purchasing of supplies and equipment; maintains records of all activities and reports on same.

Procures required goods and services in a cost-effective manner and within the parameters of established regulations and procedures, determining whether to seek alternate supplier sources and / or competitive price quotes.

Expedites orders as required; troubleshoots and resolves issues arising with Purchase Orders; assures vendor compliance with specifications, schedules and other terms and conditions; maintains file records; checks on outstanding orders.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :

Basic knowledge, techniques and legal requirements commonly employed in purchasing commodities and services used by government at the local level.

Basic knowledge of functions, organization and operations commonly found in government at the local level.

Basic knowledge of commodities, services and suppliers applicable to assigned agency.

Ability to process purchasing activities, maintain inventory control and use a variety of office equipment.

Knowledge in using personal computers including Microsoft Office (Word, Excel and Outlook) and internet applications.

Ability to establish and maintain effective working relationships with co-workers, individuals in all County agencies and suppliers using principles of good customer service.

Ability to communicate effectively both orally and in writing.

ACCEPTABLE TRAINING AND EXPERIENCE :

High School diploma or equivalent, Associates degree in Business Administration or related field preferred.

Two (2) to two (2) years purchasing experience.

Possession of Certified Professional Public Buyer (CPPB) issued by the Universal Public Purchasing Certification Council (UPPC) for NIGP : The Institute for Public Procurement or eligibility for and attainment of certification within one (1) year (subject to available budget funding) of hire.

Or any equivalent combination of acceptable training and experience which has provided the knowledge, skills and abilities cited above.