Receptionist

Job Description

Job Description

We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Austin, Texas. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires strong communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities :

• Greet and assist visitors with courtesy, ensuring they are directed to the appropriate person or department.
• Manage incoming calls using a multi-line phone system, transferring calls and taking messages as needed.
• Coordinate mail sorting and distribution, ensuring timely handling of incoming and outgoing correspondence.
• Maintain confidentiality while handling sensitive documents and information.
• Communicate effectively with managers and clients regarding deadlines, tasks, and other relevant updates.
• Support additional projects or administrative tasks as assigned by management.
• Monitor and manage deliveries, ensuring proper documentation and distribution.
• Operate switchboard systems efficiently, maintaining seamless communication flow within the organization.
• Collaborate with team members to ensure office operations run smoothly and efficiently.
• Provide administrative assistance as needed to support the team and organizational goals.
• At least one year of experience in office services, preferably in legal, banking, or corporate environments.
• Previous experience as a receptionist, administrative assistant, or switchboard operator is highly preferred.
• Proficiency in handling multi-line phone systems and transferring calls effectively.
• Strong verbal and written communication skills to interact with clients, colleagues, and management.
• Ability to manage confidential documents and information with discretion.
• Familiarity with mail sorting, deliveries, and basic office operations.
• Detail-oriented and capable of managing multiple tasks in a fast-paced environment.
• Exceptional organizational skills and a detail-oriented approach.