Administrative Assistant

Administrative Assistant – Algonquin, IL

$50,000 -$56,000+ PTO, Benefits, 401k

We’re a national food and beverage leader with a product portfolio that includes 12 brands creating hundreds of well-known products enjoyed around the world. As part of a global manufacturing organization, you gain the best of both worlds : an innovative, fast-moving environment backed by the resources, stability, and reach of a global company. Our collaborative culture and worldwide presence create endless opportunities to learn, grow, and contribute.

We’re looking for an Administrative Assistant to support our Algonquin office. In this role, you’ll be the first point of contact for visitors, vendors, and internal staff while ensuring smooth day-to-day operations. You will handle front-desk reception duties, provide administrative support to leadership and internal teams, and help keep documentation, communication, and office processes running efficiently.

Responsibilities :

• Greet visitors, manage check-ins, and direct guests to the appropriate contacts or meeting areas.
• Answer and route incoming phone calls and monitor the main email inbox, escalating urgent matters when needed.
• Assist with planning and coordinating company events, including meetings, holiday celebrations, and team activities.
• Organize event logistics such as scheduling, vendor communication, supplies, and day-of setup to ensure smooth execution.
• Manage incoming documentation, mail, and deliveries to ensure proper distribution and follow-up.
• Assist with scheduling meetings, sending reminders, and coordinating calendars for internal leaders.
• Prepare and format memos, correspondence, and basic reports as requested.
• Support data entry, digital filing, and document management across various internal systems.
• Maintain organized physical and digital filing systems to ensure accurate recordkeeping.
• Coordinate with internal departments to gather required information or documentation.
• Update trackers, spreadsheets, and internal logs to keep key processes moving.
• Provide general administrative support for special projects or company initiatives.

Qualifications :