Document Controller

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we're making an impact around the world.

If you're looking for a career that moves, join our team of professionals who are passionate about the future of transportation.

We create the connections that get people and goods moving-whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

Stantec is seeking a Document Controller to join team in New York City office. The successful candidate will possess at least 5 years of experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.

Your Key Responsibilities.

• Support project managers and engineers in the preparation of project documentation, coordination of design deliverables, and tracking of project progress
• Assist in organizing project data, maintaining schedules, and preparing presentations or reports for internal and client meetings.
• Update and maintain project data in project document systems.
• Adheres to document control process for all project documents including submittals, general correspondence, RFIs / RFCs, project reports, meeting minutes and other records. Maintain document control logs and action item logs, log design / document comments, and report on status of open items. Distribute documents and maintain controlled distribution lists.
• Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
• Assists in preparing project closeout documentation.
• Follows our record retention and quality procedures and policies.

Your Capabilities and Credentials

Education and Experience

Why Stantec?

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Stantec's New York City office is conveniently located in Midtown Manhattan, walking distance from Grand Central Terminal, Penn Station, and the Port Authority Bus Terminal. Overlooking Bryant Park and the historic New York Public Library, the neighborhood is home to countless restaurants, coffee shops, and iconic Fifth Avenue shopping. With multiple disciplines located under one roof, our New York City office fosters a collaborative approach to tackling technically complex, never-seen-that-before challenges that our clients present and our urban fabric demands. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. Are you interested in this role but don't meet every single requirement? At Stantec we create opportunities by inviting, embracing, and celebrating differences. So even if your experience doesn't align perfectly with every qualification, we encourage you to apply anyways! You may just be the right candidate for this or other opportunities.

Are you interested in this role but don't meet every single requirement? At Stantec we create opportunities by inviting, embracing, and celebrating differences. So even if your experience doesn't align perfectly with every qualification, we encourage you to apply anyways! You may just be the right candidate for this or other opportunities.

Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.