Administrative Analyst - General Unit

Administrative Analyst

The City of Gresham is seeking qualified candidates to fill a current vacancy in the Transportation Department of the Department of Environmental Services as an Administrative Analyst to work with our Project Managers and focus on project delivery, especially on Federal projects.

As Oregon's fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic and rapidly growing city where families and businesses have a mutual desire and drive to thrive. City of Gresham employees care deeply about the community they serve and go 'one step beyond' to deliver services in collaborative, inventive, practical, and nimble ways. Our work is challenging, fast-paced and rewarding.

We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences and cultural perspectives. Come build the future with us.

This position supports compliance with Federal and State regulations governing the delivery of transportation capital projects. The role serves as a subject matter expert for regulatory and grant compliance, enabling project managers to focus on design and delivery. It also provides outreach and right-of-way administrative support.

Essential Functions :

• Support regulatory compliance on Federal and State funded transportation projects.
• Develop and execute project agreements and amendments.
• Prepare and submit scoping documents, PCRs, STIP administrative work.
• Ensure construction and consultant contract templates are current.
• Collect, organize, and transmit certified payrolls, MEURs, PSRs, apprentice reports, onsite wage interviews, and DBE requirements.
• Review and approve subcontracts during construction.
• Track and organize contractor submittals and close-out reports.
• Maintain ODOT Certified Local Agency requirements and documentation.
• Lead City's response to State-directed audits and self-audits related to our status as an ODOT Certified Local Agency.
• Support community outreach and Title VI reporting.
• Oversee right-of-way acquisition processes and compliance.

Knowledge, Skills, and Abilities :

Oversight Responsibility :

Budget, Grant, and Contract Responsibility :

Education and Experience :

Preferred Experience :

To apply for this position, click Apply at the top of this job posting.

Required application materials :

The City of Gresham offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education verified in your application. We encourage you to clearly describe how you meet the minimum and preferred qualifications and essential attributes in your application materials.

If you desire a modification of this process to accommodate a disability, please provide your request in writing to HRRecruiting@GreshamOregon.gov, or by phone to 503-618-2729, upon submitting the required application documents.

A review of application materials including your response to supplemental questions submitted will determine which candidates will be invited to an interview. Communication with candidates will be done primarily through e-mail. Sometimes these messages may land in a spam or junk mail folder. We encourage you to monitor your inbox as well as the inbox within the governmentjobs.com portal for important updates related to this process.

Veteran's Preference

The City of Gresham provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran's preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran's disability preference letter from the US Department of Veteran Affairs at the time of application, unless the information is included in the DD Form 214 or 215.

Our Commitment

The City of Gresham is committed to providing equal employment opportunity to all qualified employees and applicants without unlawful regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, mental or physical disability, genetic information, veteran status, marital status, familial status, or any other status protected by applicable federal, Oregon, or local law. Please direct questions about this position to 503-618-2729 or HRRecruiting@GreshamOregon.gov.

If you need assistance with the online application, please contact NEOGOV directly at 1-855-524-5627.

Any offer of employment is contingent upon successful completion of a criminal background check and driver's license verification.