Admin Assistant

Admin Assistant

Position Overview :

This role supports operations through onboarding, offboarding, and employee administration in compliance with ServiceMaster and client standards. It manages background checks, offer letters, employee records, recruitment support, training compliance, timekeeping in eHub, and required documentation. This hybrid position requires at least 4 days on-site per week.

Essential Functions :

The essential functions of this position include, but are not limited to :

Onboarding and Offboarding

• Serve as the primary administrative contact for new hire onboarding, ensuring a smooth and compliant onboarding experience.
• Collect, review and submit all onboarding documentation through ServiceMaster systems.
• Initiate and manage background checks, assist applicants with submissions, and ensure completion.
• Ensure all onboarding and termination processes are completed in compliance with ServiceMaster and client policies, and are properly documented.
• Coordinate onboarding timelines with Site Management to support staffing needs and operational readiness.
• Prepare, generate, and distribute offer letters & job descriptions to incoming new hires, ensuring accuracy, timeliness, and compliance with ServiceMaster and client hiring standards.
• Coordinate offer letter delivery with candidate onboarding timelines and respond to basic candidate questions related to offers and next steps.
• Maintain organized and up-to-date onboarding and employee records within Teams and internal site spreadsheet tracker.
• Serve as a point of contact for employee administrative and onboarding questions, providing accurate information and directing inquiries to the appropriate department when needed.
• Prepare new hires for Day One by communicating start details, expectations, required documentation, and worksite information, including providing their employee ID and badge code.

Recruitment & Staffing Support

Compliance & Training

Auditing & Documentation

General Support

Work Location & Schedule Requirements

Additional Essential Functions :

Physical Demands and Qualifications :

ServiceMaster by Crane IFS is a leading provider of janitorial services, dedicated to delivering exceptional cleaning solutions to our clients. We are currently expanding and looking for a professional to join our Janitorial Services division.

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining our team, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals. We pride ourselves on creating cleaner and healthier environments for our customers, their employees and customers. We offer online and hands-on training, an excellent work / life balance, opportunities for advancement, and a career path that matches your interests and goals.

ServiceMaster by Crane IFS will provide reasonable accommodations to qualified individuals with a disability in order to enable them to perform the essential functions of this job.

Apply and become a part of ServiceMaster by Crane IFS, one of the most respected professional cleaning companies in the country.