Talent.com
Program Assistant
Program AssistantUniversity of California - Los Angeles (UCLA) • Los Angeles, CA, United States
Program Assistant

Program Assistant

University of California - Los Angeles (UCLA) • Los Angeles, CA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Department Summary

The Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages & Cultures was established in 2014 to realize a sustainable, equitable, globally interconnected future for the Japanese humanities. Its activities include the advancement of scholarship on Japanese literature and the arts; support for literary translation; public programs on performance, film, design, music, art, food, and architecture; and the creation of digital educational content.

Position Summary

Under the general supervision of the Director and the direct supervision of the Associate Director, serve as Program Assistant for the Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages and Cultures (ALC). Carried out in close coordination with the Program Manager and Fund Manager, Primary responsibilities include : processing purchase orders and travel and expense reimbursements; updating the program's website and listserves; providing event logistics and staffing, including guest travel arrangements, room and catering reservations, name tags and sign-in sheets, and AV assistance; updating calendar; organizing and maintaining program records; processing catalog and poster orders; ordering and maintaining supplies; assisting visiting scholars and graduate students access campus services; and other tasks as needed. Incumbent will also provide clerical assistance to the Director and Associate Director as requested. Hours are 8 : 00 am-5 : 00 pm. Occasional in-person evening and weekend hours required.

Salary & Compensation

  • UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

  • Ability to establish and maintain cooperative working relationships with faculty, students, and staff. (Required)
  • Skill in proper use of spelling, grammar, and punctuation to edit typed material. (Required)
  • Ability to exercise tact, discretion, and diplomacy, and to maintain confidentiality. (Required)
  • Working knowledge and understanding of university-wide policies and online systems, such as Purchasing and Accounts Payable, BruinBuy Plus, and Concur to prepare requisition, reimbursements, and travel reservations. (Preferred)
  • Ability to use PC and Mac, MS Word, MS Outlook, MS Excel, Zoom, web browsers, and the Google Suite. (Required)
  • Ability to work accurately with detail while juggling multiple priorities under minimal supervision. Demonstrated ability to be punctual with all work-related items. Excellent organization skills. (Required)
  • Demonstrated experience in a customer service, administrative, or project coordination role. Ability to provide proactive assistance and deliver high quality customer service in a timely manner. (Preferred)
  • Skill in speaking clearly and distinctly to obtain and covey information to individuals at various organizational levels and from various cultural backgrounds. (Required)
  • Oral and written proficiency in Japanese language. (Preferred)

    • Education, Licenses, Certifications & Personal Affiliations

  • High School Diploma or equivalent experience (Required)
  • Bachelor's Degree in related area and / or equivalent experience / training (Preferred)

    • Special Conditions for Employment

  • Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
  • Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.
  • Age Requirement : Candidate(s) must be 18 years or older to be eligible to be hired.
  • Conflict of Interest : The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.
  • CANRA : The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

    • Schedule

    8 : 00 a.m. to 5 : 00 p.m.

    Union / Policy Covered

    CX-Clerical & Allied Services

    Complete Position Description

    https : / / universityofcalifornia.marketpayjobs.com / ShowJob.aspx?EntityID=38&jobcode=TBD_4463

    [job_alerts.create_a_job]

    Program Assistant • Los Angeles, CA, United States

    [internal_linking.similar_jobs]
    Program Assistant

    Program Assistant

    Union Rescue Mission • Sylmar, CA, United States
    [job_card.full_time]
    Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area.We are dedicated to serving men, women, and children experiencing homelessness and prov...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    STAFF ASSISTANT I / COMMUNITY PROGRAMS

    STAFF ASSISTANT I / COMMUNITY PROGRAMS

    County of Los Angeles, CA • Los Angeles, CA, United States
    [job_card.permanent]
    This examination will remain open until the needs of the services are met and is subject to closure without prior notice. The LA County Board of Supervisors recently declared a local state of emerge...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Lead Instructional Assistant-Expanded Learning Opportunities Program

    Lead Instructional Assistant-Expanded Learning Opportunities Program

    Torrance Unified School District • Torrance, CA, United States
    [job_card.part_time] +1
    District Classified application and supplemental form.Substitutes work on an as-needed basis to fill in for absent employees. The eligibility list will be used to fill permanent vacancies which may ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Assistant (Temp), Hope House

    Program Assistant (Temp), Hope House

    The Salvation Army USA Western Territory • Long Beach, CA, United States
    [job_card.permanent]
    Hope House is an abstinence-based, recovery-focused shelter that supports the housing and recovery needs of adults experiencing homelessness and struggling with addiction.The program is designed to...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Assistant, Early Head Start - Simms

    Program Assistant, Early Head Start - Simms

    UCLA Health • Santa Monica, CA, United States
    [job_card.full_time]
    Venice Family Clinic is a leader in providing comprehensive, high-quality health care to people in need.The organization has more than 500 staff who serve 45,000 people with compassion, dignity, an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Development Assistant

    Program Development Assistant

    Catholic Charities of LA • Los Angeles, CA, United States
    [job_card.part_time] +1
    Catholic Charities of Los Angeles, Inc.California that operates a variety of programs to serve the poor and strives to find permanent solutions to crisis situations by offering clients the tools an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Support Assistant (OA)

    Program Support Assistant (OA)

    Los Angeles Staffing • Los Angeles, CA, US
    [job_card.permanent] +1
    Job Opportunity at VA Greater Los Angeles Healthcare Center.This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA Greater Los Angeles ...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Program Assistant FCE South LA

    Program Assistant FCE South LA

    Volunteers of America • Los Angeles, CA, United States
    [job_card.full_time]
    Helping Our Most Vulnerable Change Their Life Stories.Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building com...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Instructional Assistant - Intensive Behavioral Intervention (Open and Promotional)

    Instructional Assistant - Intensive Behavioral Intervention (Open and Promotional)

    Manhattan Beach USD • Manhattan Beach, CA, United States
    [job_card.full_time]
    The Governing Board is determined to provide a safe, positive environment where all district employees are assured of full and equal employment access and opportunities, protection from harassment ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Director - (TRiO - Student Support Services Grant)

    Program Director - (TRiO - Student Support Services Grant)

    New River Community College • Torrance, CA, United States
    [job_card.full_time]
    Under direction of an assigned administrator, oversee the TRiO - Student Support Services grant.Assist program participants from low‑income, first‑generation, or disabled students succeed in colleg...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Assistant FCE South LA

    Program Assistant FCE South LA

    Volunteers of America Los Angeles • Los Angeles, CA, United States
    [job_card.full_time]
    Program Assistant FCE South LA.Area of Interest : Children Services - Administration.Helping Our Most Vulnerable Change Their Life Stories. Volunteers of America is a non-profit human services organiz...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Assistant, Early Head Start - Simms

    Program Assistant, Early Head Start - Simms

    University of California • Santa Monica, CA, United States
    [job_card.full_time]
    Venice Family Clinic is a leader in providing comprehensive, high-quality health care to people in need.The organization has more than 500 staff who serve 45,000 people with compassion, dignity, an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Health Scholar Assistant

    Health Scholar Assistant

    COPE Health Solutions • Los Angeles, CA, United States
    [job_card.full_time]
    Experiential Education Manager.Drive recruitment through various student engagement methods, increasing participation in program. Manage consistent and diverse outreach communications, including ele...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    YOLA Program Assistant

    YOLA Program Assistant

    Los Angeles Philharmonic Association • Inglewood, CA, USA
    [job_card.full_time]
    YOLA is the signature program of Los Angeles Philharmonic Music and Artistic Director Gustavo Dudamel.YOLA is inspired by El Sistema, the Venezuelan music education system that provides half a mill...[show_more]
    [last_updated.last_updated_30]
    Program Assistant

    Program Assistant

    InsideHigherEd • Los Angeles, California, United States
    [job_card.full_time]
    The Yanai Initiative for Globalizing Japanese Humanities in the UCLA Department of Asian Languages & Cultures was established in 2014 to realize a sustainable, equitable, globally interconnected fu...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Support Assistant (OA)

    Program Support Assistant (OA)

    Veterans Affairs, Veterans Health Administration • Los Angeles, CA, United States
    [job_card.permanent] +1
    Summary This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA Greater Los Angeles Healthcare Center in the Research Service.The primar...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Education Program Assistant

    Education Program Assistant

    VirtualVocations • Van Nuys, California, United States
    [job_card.full_time]
    A company is looking for an Education Program Assistant to support the Education Assistance Program.Key Responsibilities Manage employee cases and respond to inquiries related to the Education As...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Community Services Program Assistant (As-Needed)

    Community Services Program Assistant (As-Needed)

    City of Santa Monica • Santa Monica, CA, United States
    [job_card.part_time]
    Community Services Program Assistant (As-Needed).Community Services Program Assistant (As-Needed).Assists in executing City activities and events across a variety of program areas including : Out-of...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]