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Office Administrator
Office AdministratorJec Llc • Worcester, MA, US
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Office Administrator

Office Administrator

Jec Llc • Worcester, MA, US
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

About Us

Cunningham & Associates is a leading private tax firm dedicated to providing exceptional service and exorbitant value to our clients. Our team is committed to excellence, professionalism, and creating a welcoming environment for both our clients and employees. We believe in fostering a collaborative and supportive workplace where everyone can thrive to their full potential.

Job Description

We are seeking a dynamic and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, supporting our financial systems, and ensuring a smooth workflow within the office. If you are organized, proactive, and emanate an indelible desire to delight each and every client, we want to hear from you!

  • Competitive starting salary with regular review opportunities.
  • Comprehensive health, dental, and retirement benefits packages.
  • Opportunities for professional growth through job enlargement and a clearly defined career advancement path.
  • Access to extensive internal and external training programs.
  • Reimbursement for continuing education and professional certifications.
  • Potential for increased earnings through performance incentives, profit?sharing, and achievement?focused goal programs.
  • Supportive team environment with an engaging and inclusive company culture.

Key Responsibilities

  • Oversee day-to-day office operations, including answering phones, scheduling appointments, and greeting clients.
  • Assist with client communications, including emails, phone calls, and follow?ups.
  • Prepare and organize client files, ensuring all documentation is accurate and up-to-date.
  • Support financial systems with administrative tasks such as data entry, report generation, and document preparation.
  • Administer accounts receivable, including customer invoices, payments, and bank deposits.
  • Administer accounts payable, including company expenses and bill payments.
  • Assist with company financial reconciliations on a weekly, monthly, quarterly, and annual basis.
  • Coordinate meetings and events, including booking venues and arranging catering.
  • Maintain office supplies and equipment, ensuring everything is in stock and working order.
  • Sustain polished and well-kept office space, including kitchenette and other common areas.
  • Handle confidential information with discretion and professionalism.
  • Perform other administrative duties as needed to support the team.

    • Core Qualifications

  • Strong organizational and multitasking abilities to executive office tasks efficiently.
  • Excellent verbal and written communication skills to interact effectively with colleagues, clients, and vendors.
  • Ability to work independently or collaborate amongst a team.
  • Proficient with productivity tools including the Microsoft Office and Gmail Suites; must be comfortable working with spreadsheets.
  • Strong interpersonal skills to build positive relationships within the team and with clients.
  • Able to identify and resolve issues or problems promptly and effectively.
  • Capable of handling sensitive information with discretion and preserving confidentiality.
  • Attentive to detail to ensure accuracy in tasks such as data entry, scheduling, and document preparation.
  • Adaptive and flexible to changing priorities and business needs.
  • Operate with a continuous improvement mindset, always looking for ways to improve at the individual, team, customer, and organization levels.

    • #J-18808-Ljbffr

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