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Admin Specialist Assoc Health
Admin Specialist Assoc HealthUniversity of Michigan • Ann Arbor, Michigan, US
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Admin Specialist Assoc Health

Admin Specialist Assoc Health

University of Michigan • Ann Arbor, Michigan, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in . Michigan Medicine is comprised of over 30, employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2 : 1 Match on retirement savings

Responsibilities

The position provides a wide-range of administrative support, including :

  • CDB Information Management / Record Keeping - Manage department email groups, shared calendar, including intranet, entering information in to DART, managing the intranet, and support communications with newsletters, reviewing publications for CDB chair, working with Life Science Institute to keep LSI / CDB faculty information up to date. Ensure the department's events and updates digital board is up to date, managing the department's shared equipment sign up form
  • Work with the academic affairs program manager to support PhD and Post Doc program implementation and logistics, course schedules, event planning, student registration, thesis committee meetings, database management, and handbook updates
  • Onboarding / Offboarding - Manage onboarding and offboarding process and documentation, manage account access, work with leadership to maintain onboarding guides for faculty, trainees, and staff, send exit surveys
  • Events and Meeting Management and Support - Location selection, room reservation, catering, registration, and attendee tracking.
  • General Office Duties - Building access, sort and deliver mail, manage supply orders, call in work orders for building issues, manage printer / equipment issues, manage award tracking, send thank you notes as donations are received, cash deposits, timekeeping (backup), expenses reporting (backup), device ordering (backup).

    • Required Qualifications

  • Bachelor's degree or equivalent combination of education and experience is required.
  • Exceptional organizational, written, and verbal communication skills.
  • Exceptional interpersonal skills and the ability to work independently and within a team with minimal supervision.
  • Ability to prioritize and manage multiple assignments.
  • Ability to interact with and build professional relationships with faculty and staff at all levels.
  • Proficiency in computer software, including Microsoft Word, Excel, and PowerPoint.

    • Modes of Work

    Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the

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