Administrative Coordinator, Board of Trustees

Board Office Administrative Coordinator

Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600+ schools and employing nearly 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans : academic progress, financial stability, and integrity. Six core values are embedded within these commitments student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

The Chicago Board of Education ("Board") is responsible for the governance, organizational and financial oversight of Chicago Public Schools. The Board establishes policies, standards, goals and initiatives to ensure accountability and appropriate resource support for achieving the district's mission.

The Board Office staff support the Board in advancing their goals and objectives by (a) facilitating communication with internal and external stakeholders to improve Board member engagement; (b) maintaining Board Rules & Policies; (c) executing contracts, agreements and legal instruments approved by the Board for the district; (d) receiving and distributing subpoenas / liens / summons and other legal documents for the Board; (e) holding monthly Board Meetings on the fourth Wednesday of every month; (f) providing support and services to all stakeholders; and (g) managing the Board Archives.

Job Summary

Reporting to the Special Assistant to the Board President, the Board Office Administrative Coordinator is responsible for coordinating and completing daily tasks for assigned projects, and working with Board Office staff and stakeholders to achieve project objectives and goals.

The Board Office Administrative Coordinator will be held accountable for the following responsibilities :

• Supports the Special Assistant to the Board President, Deputy Chiefs of Staff and Board Secretary in coordination of activities and projects
• Serve as the primary administrative point of contact for assigned Board Members including coordinating logistics, appointments and other administrative requests
• Plan, develop, implement, and monitor administrative procedures to improve efficiency of the office's workflow
• Serve as subject matter expert for questions that come from the public to the Board's main phone line and email address
• Other duties as assigned

Qualifications

In order to be successful and achieve the above responsibilities, the Board Office Administrative Coordinator must possess the following qualifications :

Education Required :

Experience Required :

Knowledge, Skills and Abilities :

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to :