Service Administrator

PRIMARY RESPONSIBILITIES

• Maintain and enter time when necessary.
• Enter and receive purchase orders and code invoices; maintain PO logs and communicate with the accounting department, buyers and vendors to reconcile all past due accounts.
• Monitor all inventory purchases and standard cost differences.
• Track incoming billing documents and verify for accuracy and prepare for billing.
• Open, close and bill work orders.
• Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
• Work with Accounting and Quality on all audits.
• with Credit department to have new Customers set up, existing Customers changed and resolve any AR issues.
• Order office supplies.
• Maintain, order, and assist with computer setup and problems.
• Maintain phone listing and company vehicle listing.
• Assist with and track revenue and budgeting for the department.
• Assist Management with necessary policies and guidelines.
• Work Orders resolved and work with Warehouse to close to locations.
• Transfer cost between locations.
• Prepare Commercial Invoices as needed.
• Perform other work-related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.

EDUCATION & EXPERIENCE QUALIFICATIONS

• Bachelor’s Degree or equivalent combination of education and experience
• 2 - 4 years’ experience in warehouse/administrative role required.
• Oilfield experience preferred.
• Knowledgeable in ERP systems preferred.
• Proficient in Microsoft Office products
• Forklift experience preferred.

JOB REQUIREMENTS

• Strong computer skills
• Excellent Time Management skills
• Ability to Multitask
• Excellent Organizational Skills

COMPETITIVE BENEFITS: (visit for more information about our benefits offerings)

• 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
• Competitive medical plans that are effective your date of hire. Visit /cost-for-coverage for more information.
• FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
• FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
• FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
• All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
• All regular full-time employees receive up to 11 paid holidays per year.