Program Manager

Job Description

Job Description

GENERAL SUMMARY

This position is responsible for managing programs which are federally and / or state funded for low- and moderate-income families. The core duties include, ensuring proper procurement of service providers, preparing and managing contracts, managing service provider budgets, ensuring expenditure and production goals are met, preparing reports, monitoring agencies for overall contract and regulatory compliance, training service providers and managing risk.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Manage a federal or state program which includes, but is not limited to :

• Serve as point of contact with service providers and funders
• Assist in procurement of service providers
• Prepare contracts and amendments to contracts
• Provide daily training and technical assistance
• Facilitate peer exchanges and focus groups
• Review and approve invoices
• Responsible for tracking expenditures
• Perform monitoring visits
• Assist in managing production goals
• Ensure compliance with regulatory and contractual requirements
• Provide backup assistance within the department for other federal and / or state programs when necessary
• Ensure that all required annual documentation is received before yearly contracts are initiated
• Present program related activity to PC and Housing New Mexico Board of Directors.
• Performs other related duties of a similar nature and level as assigned
• Employees are required to comply with safety regulations, procedures, and protocols

MINIMUM QUALIFICATIONS

Education and Experience for Level 1

Associate’s degree, with a concentration in business administration is preferred. A high school diploma with 2 years of business experience is required.

Conditions of Employment

KNOWLEDGE, SKILLS, and ABILITIES

Soft Skills

Programmatic Skills

Contract Management Skills

Overall Management Skills

Core Expectations

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions; however, employees may be exposed to minor inconveniences such as noise, exposure to computer screens, crowded working conditions, and / or minor heating, cooling, or ventilation problems.

Employees in the position may be exposed to rude / irate customers, or other individuals.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performing the essential functions typically requires exerting up to fifty pounds of force occasionally, up to twenty-five pounds of force frequently, and / or up to twenty pounds of force constantly.

The work frequently involves walking, driving, stooping, kneeling, crouching, reaching, climbing, balancing, pushing, pulling, lifting.

Housing New Mexico is an Equal Opportunity Employer.