Legal Assistant

Job Description

Job Description

We are looking for a skilled and motivated Legal Assistant to join our team in Miami, Florida. This contract-to-permanent position requires an individual with exceptional organizational skills, attention to detail, and the ability to handle confidential information with the utmost professionalism. The role involves working closely with a managing partner and supporting various legal and administrative tasks. MUST be Fluent in English and Italian or French.

Responsibilities :

• Manage and maintain the managing partner's calendar, ensuring all appointments and deadlines are accurately scheduled.
• Coordinate meetings and handle scheduling requests with clients and other stakeholders.
• Prepare and submit expense reports in a timely and organized manner.
• Upload and manage legal documents using NetDocs, ensuring proper documentation and filing.
• Respond to client inquiries on behalf of the managing partner with professionalism and discretion.
• Draft and review legal documents as needed, ensuring accuracy and compliance.
• Handle sensitive and confidential information while adhering to strict confidentiality protocols.
• Provide administrative support for various legal duties as assigned.
• Ensure effective communication and collaboration within the team to meet deadlines and objectives.
• A minimum of 3 years of experience working in a law firm or similar legal environment.
• Proficiency in calendar management and scheduling tools.
• Strong organizational and multitasking abilities to manage multiple priorities effectively.
• Experience with legal document management systems such as NetDocs.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills.
• Fluency in Italian or French, with a preference for Italian, is REQUIRED.
• Detail-oriented and proactive approach to problem-solving and task management.