Administrative Assistant, Accounting/Legal and Business

Job Description Duties and responsibilities include providing administrative support to ensure efficient operation
of the office. Supports managers and employees through a variety of tasks related to
organization and communication. Responsible for confidential and time sensitive material.
Ability to effectively communicate via phone and email ensuring that all duties are completed
accurately and delivered with high quality and in a timely manner. May direct and lead the work
of others.

Salary Range: $20.50 – $24.50/hr Duties & Responsibilities General clerical and administrative tasks
● Serve as the primary point of contact for the accounting/law and business administration departments by being physically present in the office. Greet and assist visitors to the office.
● Perform general clerical and administrative tasks including answering the phone, taking messages, filing, typing, scanning and emailing forms and general office work..
● Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
● Maintain office filing systems and handle office records, maintain electronic files, student records and contact lists.
● Maintain a neat and orderly shared workspace.

Support Department Chairs and Faculty
● Serve as a liaison between students and faculty by facilitating communication and setting up advising appointments electronically.
● Serve as a liaison between the department and enrollment services.
● Assist faculty with making copies for classes as preparing/proofing reports, syllabi, course schedules, and any other needed documents.
● Provide updated enrollment information and other requested reports to the Chairs and Dean as requested.
● Receive calls, take messages, and place calls as requested by the faculty.
● Provide information for student inquiries, either assisting students personally or directing them to the appropriate offices.
● Support departmental special events, including reserving spaces, preparing signage and fliers, coordinating with speaker(s), and staffing the event.

Support the Guarini School of Business
● Work collaboratively with the other staff in the Guarini School of Business to support the mission, goals, and events of the school.
● Coordinate media services requests, maintenance requests, catering orders, and parking arrangements for conferences and guest speakers in addition to coordinating repairs to office equipment.
● Assist in scheduling meetings and seminars, including making appropriate arrangements for reservations of meeting rooms, arrangements for refreshments, sending meeting notices and follow-up notices as may be requested by the faculty.
● Support accreditation and re-accreditation efforts by compiling and providing requested reports, requesting needed data from other departments, suggesting ways to better collect and store data, and drafting/editing portions of reports.
● Maintain professional and technical knowledge by attending job training when offered on campus.
● Support other duties as needed by the departments or the School of Business. Qualification Standards ● Preferred: Bachelor’s degree in business administration, accounting or a related field or
equivalent work experience.
● High level of proficiency in MS Office with expertise in Microsoft Word, PowerPoint,
Excel.
● Familiarity with using Google Docs, Sheets, and Forms and ability to create a variety of
sign-up sheets, surveys, etc. to assist faculty. Familiarity with EAB/Navigate a plus.
● Ability to analyze and revise operating practices to improve efficiency.
● Detail oriented and comfortable working in a fast-paced office environment.
● Excellent communication skills.
● Excellent organizational skills and dedication to completing projects in a timely manner.
● Commitment to the student-oriented mission of Saint Peter’s University. Education Preferred: Bachelor’s degree in business administration, accounting or a related field or
equivalent work experience