Construction Landscape Office Manager

Job Description

Job Description

Summary / Objective :

The Construction Landscape Office Manager is responsible for overseeing the daily office operations, including administrative tasks, general bookkeeping, basic Human Resource functions and supporting staff and management.

Essential Functions :

• Process bi-weekly payroll
• Accounts Payable & Accounts Receivable
• Human Resources duties including : on-boarding new hires and managing personnel records, processing claims, promoting basic HR principles and fundamentals
• Bookkeeping with QuickBooks software
• Financial forecasting and reports including monthly and annual closures
• Administrative duties : organize and coordinate office procedures and operations
• Act as a central point of contact for employees, clients for billing and vendors
• Courier services : meet with staff at job sites and run miscellaneous errands

Competencies / Key Skills

Supervisory Responsibility

This position does not currently have any direct supervisory responsibilities.

Work Environment

This position is required to report to the office each day.  When meeting staff on job sites, outdoor construction environments with heavy equipment, machinery and power tools. Sturdy, close-toed shoes and PPE is required on job sites.

Physical Demands

This position requires the employee to sit for long periods of time.  They may also be required to bend, stoop, squat, kneel, reach, lift, push or pull. This position may be required to lift up to 50 pounds from time to time.

Expected Hours of Work

This is a full-time, on-site position that generally works between the hours of 7 : 00 a.m. until 4 : 30 p.m. Monday through Friday with a one-hour lunch break.

Required Education and Experience

5 years minimum experience as an office manager and / or bookkeeper within the construction industry

Strong competency in Quickbooks

A / P & A / R

Payroll processing

Competency in Google Office Suite

Knowledge of Human Resources practices and procedures

Bi-lingual : English / Spanish

A valid driver's license and ability to drive personal vehicle during work hours

Preferred Experience & Certifications

Experience working with the trades

Bookkeeping / accounting certifications

Leadership / communication training

Please call / text Jennie : 626-290-7328 and send resume to jennie.suguitan@bbsi.com

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy -notice-california-applicants

Company Description

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy -notice-california-applicants.

Company Description

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r\nCalifornia applicants : to see how we protect your data, visit our website at https : / / www.bbsi.com / privacy-notice-california-applicants.