Administrative Assistant1199 Seiu National Benefit Fund • New York City, NY, United States
Administrative Assistant
1199 Seiu National Benefit Fund • New York City, NY, United States
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]High School Diploma or GED required; Minimum one (1) year of administrative experience in a general office environment required Working knowledge of Benefit and Pension Funds Benefits Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities Excellent verbal and written communication skills : must be able to establish priorities, meet deadlines and multi-task Basic skill level in MS Office Suite, Oracle, IronClad Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands Must be able to work with older individuals, have empathy and Patience Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
Responsibilities :
- Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
- Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.
- Coordinate in-person and virtual meetings via Zoom / Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
- Organize and book travel accommodations for staff and management, following the Fund's guidelines
- Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
- Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally / externally
- Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
- Prepare meeting minutes and agendas
- Maintain shared drive information, databases, contact lists, and other important information
Qualifications :
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