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Administrative Assistant
Administrative Assistant1199 Seiu National Benefit Fund • New York City, NY, United States
Administrative Assistant

Administrative Assistant

1199 Seiu National Benefit Fund • New York City, NY, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Responsibilities :

  • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
  • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.
  • Coordinate in-person and virtual meetings via Zoom / Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
  • Organize and book travel accommodations for staff and management, following the Fund's guidelines
  • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
  • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally / externally
  • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
  • Prepare meeting minutes and agendas
  • Maintain shared drive information, databases, contact lists, and other important information

Qualifications :

  • High School Diploma or GED required;
  • Minimum one (1) year of administrative experience in a general office environment required
  • Working knowledge of Benefit and Pension Funds Benefits
  • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities
  • Excellent verbal and written communication skills : must be able to establish priorities, meet deadlines and multi-task
  • Basic skill level in MS Office Suite, Oracle, IronClad
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
  • Must be able to work with older individuals, have empathy and Patience
  • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
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