Deltek Application Administrator, Accounting

Job Description

Job Description : \n\nDescription : Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service. Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n) : New Hire Program / / We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firmDevelopment Opportunities / / Professional and personal growth through innovative in-house training and collaborative resources Compensation + Benefits / / Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs Paid Parental Leave / / FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions casesWinter Holiday / / Extended office closure from December 25 through January 1 to relax and enjoy the holidays Community Engagement / / CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable SolutionsRequirements : CobbFendley is seeking a skilled Deltek Application Administrator with hands-on experience in Deltek Vantagepoint and a deep familiarity with financial management, project / resource management, and business development modules. This role involves actively supporting and optimizing Deltek ERP solutions specifically tailored to the engineering industry. The ideal candidate is a proactive problem-solver who can assist end-users directly, ensure smooth system functionality, and apply best practices in ERP administration. This position offers an opportunity to play a crucial role in our ERP system’s daily success and to grow into a leadership position. RESPONSABILITIES Day-to-Day System Administration : Serve as the primary point of contact for all Deltek Vantagepoint administrative tasks, including setup, configuration, and user management.Manage user roles, access permissions, and system configurations to align with project and financial management needs.Perform daily system monitoring, troubleshoot errors, and coordinate with Deltek support for resolution as needed.Conduct periodic system audits and provide recommendations for system optimization.End-User Support & Training : Provide hands-on support for end-users, answering questions and resolving technical issues across financial management and project / resource management modules.Conduct training sessions and create instructional materials to help users effectively leverage Deltek’s functionalities.Proactively gather feedback from users to identify common issues or potential improvements to workflows.Financial Management Module : Configure and maintain the Deltek financial management module to support accurate billing, invoicing, and reporting.Collaborate closely with finance and accounting teams to support month-end and year-end closing, reporting, and audit requests.Ensure the system captures financial data accurately and in compliance with organizational policies and construction industry standards.Project and Resource Management Module : Configure and support the project management and resource planning functions, enabling teams to track progress, budgets, and timelines efficiently.Work directly with Deltek Administrators to customize workflows, dashboards, and project templates.CRM Module : Configure and support the CRM functionsCollaborate closely with marketing team to implement process and development training programSystem Customization and Enhancement : Customize forms, fields, reports, and dashboards within Deltek to meet evolving project and financial tracking requirements.Implement automation workflows for frequently used processes to enhance efficiency and minimize manual input.Data Integrity and Reporting : Develop and generate custom reports, KPIs, and dashboards for end-users and management, providing visibility into project performance, financial metrics, and resource utilization.Assist teams in accessing and interpreting data from Deltek, ensuring they have reliable insights for decision-making.Documentation and Process Optimization : Maintain detailed documentation of system configurations, customization, and troubleshooting processes.Continuously review and refine system configurations to align with best practices and construction industry trends.Identify opportunities to streamline Deltek processes and workflows, making recommendations to improve ERP efficiency.Future Team Leadership (Growth Opportunity) : As the organization expands, prepare to assume team leadership responsibilities by training and mentoring future Deltek support staff.Support the planning and development of a team dedicated to Deltek system support and enhancement. QUALIFICATIONSEducation : Bachelor’s degree in Information Technology, Business Administration, or related field (or equivalent work experience).Experience : Minimum of 3 years of hands-on experience as a Deltek Application Administrator or similar role supporting Deltek Vantagepoint.Proven expertise in configuring and supporting financial management and project / resource management modules.Technical Skills : Proficiency in Deltek Vantagepoint administration including configuring modules, customizing fields / reports, and managing user access.Familiarity with engineering project workflows including budgeting, resource allocation, and cost tracking.Basic knowledge of integrations between Deltek and other tools.Experience working with SQL or similar query languages is a plus.Soft Skills : Strong problem-solving abilities with attention to detail.Excellent communication skills for working with both technical and non-technical teams.Ability to take initiative and work independently with minimal supervision. Preferred QualificationsCertifications in Deltek Vantagepoint or similar ERP platforms.Prior experience in a engineering-focused organization or similar project-based industry. COBBFENDLEY CHARACTERISTICSWe Collaborate / / with a professional attitude making communication a priority.We Commit / / to maintaining a safe and inclusive work environment, with a focus on accountability. We Build Communities / / by fulfilling our responsibilities with integrity that is consistent with industry standards. PHYSICAL / COGNITIVE REQUIREMENTS + ENVIRONMENTAL FACTORS Most work is performed professional office environment.Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.Mobility. Movement within the office including navigating between floors and workstations.Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices. EXPECTED WORK HOURSThis is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime. CobbFendley’s standard operating hours are Monday through Friday, 7 : 30 AM to 4 : 30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff. WORK LOCATION FLEXIBILTY This position is eligible for a hybrid schedule once the training period is complete as established by the department. EQUAL EMPLOYMENT OPPORTUNITY Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.EEO is the Law (English)EEO is the Law (Spanish)EEO is the Law - Poster Supplement MISCELLANEOUS Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley’s drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures. External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.Applicant Accommodations. Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the HR Department at 713.462.3242 or HR@cobbfendley.com. Drug-Free Workplace Conditions Medication Disclosure : Employees and job applicants shall receive notice of the most common medications, either by brand name, common name, or chemical name, that may alter or affect a drug test. A list of such medications shall be developed by the Agency for Health Care Administration. Contesting Positive Results : An employee or job applicant who receives a positive confirmed drug test result may contest or explain the result to the employer within 14 days after written notification of the positive test result. Responsibility to Notify the Laboratory : The employee or job applicant has the responsibility to notify the testing laboratory of any administrative or civil actions brought pursuant to this section. List of Drugs for Testing : A list of all drugs for which the employer will test can be supplied upon request, described by brand names or common names, as applicable, as well as by chemical names. Right to Consult the Testing Laboratory : Employees and job applicants are notified of their right to consult the testing laboratory for technical information regarding prescription and nonprescription medication.