Clerical Receptionist

Clerical Receptionist

We are seeking a motivated and organized Clerical Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing a warm welcome and efficient administrative support. Must greet and assist visitors with a friendly demeanor, answer phone calls, directing inquiries to appropriate staff. Manage incoming and outgoing correspondence like emails and voicemails, schedule appointments and manage calendars, assist with clerical duties including data entry and document preparation, perform basic bookkeeping tasks as needed, ensure the reception area is tidy and presentable and adapt to other duties delegated from administration. Spanish speaking is preferred with computer experience. Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Schedule appointments and maintain and update appointment calendars. Hear and resolve complaints from customers or the public. File and maintain records. Receive payment and record receipts for services. Perform administrative support tasks. Calculate and quote rates for tours, stocks, insurance policies, or other products or services. Process and prepare memos, correspondence, travel vouchers, or other documents. Keep a current record of staff members' whereabouts and availability. Take orders for merchandise or materials and send them to the proper departments to be filled. Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.

Other experience and qualifications: Communication skills, organizational skills, customer service, technical proficiency, attention to detail, time management, interpersonal skills, and adaptability.

Application instructions: E-mail a resume to renewcounseling1@sbcglobal.net