Accounts Receivable Coordinator

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

The Quote to Cash (QTC) Coordinator plays a pivotal role in supporting the global QTC process by working closely with the Senior Coordinator or Hemisphere Manager, as well as regional finance teams. This role is responsible for the implementation, execution, and maintenance of the end-to-end Finance QTC cycle, ensuring alignment across quoting, contracting, order processing, billing, and revenue recognition.

The Coordinator will contribute to the consolidation and centralization of QTC functions globally, helping to harmonize data, standardize processes, and support automation initiatives. This includes testing and utilizing automated workflows, ensuring consistent data processing, and reporting, and identifying opportunities to improve operational efficiency and maximize cash flow.

This position requires a strong understanding of cross-functional business processes and systems, a detail-oriented mindset, and the ability to collaborate across departments to drive continuous improvement in the QTC lifecycle.

This is a U.S.-based office position with a hybrid work schedule, combining remote work and / or time in a designated geographic office as needed. The role may require domestic and international travel as assigned. Work schedules are determined by the hiring manager based on business needs.

Duties And Responsibilities

• Provide guidance and support for the efficient delivery of the ongoing QTC cycle.
• Ensure operational goals and objectives are met on time, every time, to drive deployment and adoption of process changes.
• Embrace and look for continuous improvement with existing and new technology to attain improvement across all areas, particularly DSO, FCF & unbilled.
• Develop and maintain positive working relationships with business and functional groups, colleagues, customers, and advisors to ensure continued commitment to a "best in class" global QTC cycle.
• Fully support and assist the Snr Co-Ordinator or Hemisphere Manager with all assigned tasks particularly execution of quality billing activities to support and deliver on the QTC organizational strategy.
• Actively engage in Customer contract handovers with subdepartments to understand billing terms to support the entry of contract and customer document (PO) details into ERP and billing processes.
• Participate in preparation of billing 'packs', and provide extended support & training to Ops teams when PIMA is deployed, to ensure timely billing per segment(s).
• Fulfil a 'hands-on' transitional billing role and optimize billing efficiency, to ensure a good handover while supporting working relationships directly between business and Billing team.
• Drive QTC process improvement, inc. KPI reporting and analysis within the segment(s).
• Trouble-shoot on any issues, concerns, bottlenecks, etc. through the segment(s) billing process flow.
• Analyze data and recommend areas for improvement including but not limited to billing, preparation of billing 'packs', unbilled, DSO, etc.
• Performs additional responsibilities and tasks as required to support organizational objectives.

Qualifications

REQUIRED :

DESIRED :

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS :

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

PAY, BENEFITS AND WORK SCHEDULE :

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager / supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.