Facilities Specialist

Description

Essential Job Functions:

Facility & Operations Management

• Exert a “sense of ownership” over the branding, cleanliness, functionality, layout, operating efficiency, safety, and tenant enjoyment of the Irwindale Office Center (IOC) and other Athens facilities (TBD)
• Coordinate, schedule, and oversee vendors performing preventive maintenance, inspections, and repairs for the IOC building.
• Assign and monitor daily tasks for the janitorial and maintenance team to ensure timely completion of work orders.
• Serve as the main point of contact for IOC staff and management regarding facility-related requests, repairs, or special projects.
• Monitor and maintain HVAC system controls to support proper building temperature and energy efficiency, coordinating with vendors as needed.

Project & Budget Support

• Assist the Manager of Facilities Maintenance with facility operations and projects at other company locations as needed.
• Oversee and support capital improvement work.
• Assist in developing recommendations and cost estimates for prioritized capital improvements.
• Help manage building performance within the approved annual operating budget.

Administrative & Compliance Support

• Maintain facility-related records, including maintenance logs, service contracts, vendor communications, and building permits.
• Support the Manager of Facilities Maintenance with processing and entering invoices into Workday for approval and payment.
• Ensure compliance with safety standards and company policies in all facility operations.
• Provide general administrative support for the Facilities Department as required.

Required Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of experience in facilities coordination, building maintenance, or related field—multi-site experience is a plus.
• Strong organizational, multitasking, and problem-solving skills.
• Basic knowledge of HVAC systems, building operations, and maintenance procedures.
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with Workday or similar ERP systems preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent communication and interpersonal skills.

Required Qualifications:

• Proactive and solution-oriented, able to improve and streamline facility operations and processes.
• Strong communicator who can work effectively with vendors, staff, and stakeholders.
• Familiarity with sustainability practices, supplier diversity, and ESG initiatives.
• Collaborative, adaptable, and able to thrive in fast-paced, evolving environments.

Hourly: $25.00 - $39.00/hour

Benefits:

• Competitive wages
• Comprehensive benefit package Medical, Dental, Vision
• 401K
• Life Insurance
• Paid Vacation and Sick Time
• Career plan
• Recognition programs
• Professional development learning
• An exceptional work environment