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Administration Manager
Administration ManagerHales AC • St Petersburg, FL, US
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Administration Manager

Administration Manager

Hales AC • St Petersburg, FL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]
Benefits:
  • Competitive salary
  • Employee discounts
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance

Hales AC is a HVAC service provider in Pinellas County, committed to delivering top-notch service and solutions to our residential clients. We are seeking a highly organized and skilled Administration Manager to join our team. This role is pivotal in ensuring the smooth operation of our administrative functions, with a particular focus on permitting processes and HVAC industry experience.


Key Responsibilities:


  • Oversee and manage all administrative functions of the office, ensuring efficiency and compliance with company policies.
  • Handle the permitting process for HVAC projects, ensuring all required documentation and approvals are obtained in a timely manner.
  • Coordinate with local authorities to stay updated on permitting requirements and regulations.
  • Assist in the preparation of project proposals, contracts, and other documentation.
  • Maintain accurate records of permits, inspections, and other administrative documents.
  • Provide administrative support to the HVAC technicians and other staff members.
  • Manage schedules, appointments, and meetings for the management team.
  • Handle customer inquiries and provide excellent customer service.
  • Support the HR department with recruitment, onboarding, and employee records management.
  • Implement and oversee office policies and procedures to improve efficiency.
Qualifications:


  • Proven experience in an administrative or managerial role, preferably in the HVAC industry.
  • Strong knowledge of permitting processes and regulations.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Strong communication and interpersonal skills.
  • Ability to multitask and work under pressure.
  • Detail-oriented with a focus on accuracy.
  • HVAC experience is highly desirable.
Education:


  • High school diploma or equivalent required.
  • Additional certifications or degrees in business administration or a related field are a plus.
Benefits:


  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Professional development and training opportunities.
  • Positive and collaborative work environment.
How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their experience and qualifications.


Hales AC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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