Coordinator, Events

Job Description

Job Description

Greenlining is an equal opportunity employer committed to a diverse workforce. Greenlining is committed to building and maintaining a diverse staff and an inclusive workplace that values equity. We welcome applications from immigrants, BIPOC, LGBTQ+ applicants, and people with lived experience in poverty.

Job Title : Coordinator, Events

Classification : Union, Non-Exempt, 35 Hour Work Week

Reports to : Senior Project Manager, Events & Programs

Overview :

The Greenlining Institute works towards a future where communities of color can build wealth, live in healthy places filled with economic opportunity, and are ready to meet the challenges posed by climate change.

We work with communities of color to :

Understand and analyze the racist barriers to economic opportunity.

Demand accountability from the public and private sectors to combat injustice.

Foster consensus-building that produces long-term change and success.

Bridge research and policy to spearhead innovative strategies at the intersections of racial, economic, and climate equity.

To achieve our vision, we focus on four strategic issue areas :

Economic Equity

Climate Equity

Transformative Communities

Leadership Academy

The Greenlining Institute is deeply committed to justice and equity not just in the work we do in communities, but also within our organization. We actively work to create a diverse, inclusive, and supportive workplace that values lived experience, community wisdom, and racial equity. We particularly encourage applications from Black, Indigenous, and People of Color (BIPOC), immigrants, LGBTQ+ individuals, and those with lived experiences in historically marginalized communities.

Please note : you are not required to list your academic institution if you prefer not to disclose that information. To learn more about our work and impact, please visit www.greenlining.org.

The Opportunity :

The Events Coordinator will leverage their project coordination abilities to help the organization plan and execute impactful events and support the growth of the Events Program. Demonstrating a skillset and work ethic that is reliable, collaborative, and detail-oriented, the Events Coordinator will support the project management, event programming, and production of Greenlining’s Events Program, including the Just Future Summit, our semi-annual large-scale convening, as well as our Leadership Academy graduation, Equity Labs, and other small-scale signature events. Reporting to, and partnering with the Senior Project Manager of Events & Programs, the Events Coordinator will work as part of an energetic and high-achieving Development and Communications team, and alongside our Policy teams to execute events that amplify Greenlining’s priorities and support the growth of the organization.

Program Responsibilities :

Project Management & Administration

Provide administrative capacity and project coordination support for the Events team in the planning and execution of Greenlining events, including Greenlining’s flagship conference, Equity Labs, and Academy Graduation.

Liaison with internal stakeholders throughout event planning processes and manage all administrative aspects of the Internal Events Committee

Interface with external events consultants to support clear administrative workflows throughout event planning processes

Execute the general administrative operations of the Events team, including scheduling meetings, agenda creation, processing and tracking invoices, and supply management

Event Production and Logistics

Coordinate key event logistics, including but not limited to : speaker logistics, supply ordering, onsite setup, rooming list management, travel and hotel management, etc.

Manage the process of recruiting and overseeing Event volunteers, including preparing training materials and leading day-of event volunteer management

Prepare and manage run-of-show documents, staffing plans, and on-site coordination tools to ensure smooth logistical delivery and quick resolution of emerging needs during events.

Attendee Experience

Execute all attendee experience aspects of event planning, including event website creation through Cvent, events app engagement, registration journey, attendee email communications, day-of attendee flow, events case support for attendees, and post-event survey distribution

Manage inventory, preparation, and organization of attendee materials and supplies such as name tags, lanyards, programs, etc.

Reporting & Analysis

Support Events team with post-event data analysis, including the collection, assessment, and presentation of data through event reports in support of the larger Events Program strategy

Partner with program staff to ensure event learnings are shared across teams and integrated into future cross-departmental planning efforts and external communications.

Additional duties may be assigned.

Key Skills : Project Management

Data Collection & Analysis

Strong Communication & Collaboration

Initiative & Adaptability

QUALIFICATIONS / REQUIREMENTS

1 years experience in event coordination or similar administrative support role preferred

HS Diploma or GED required, Bachelor’s Degree preferred.

Strong understanding of racial justice issues and commitment to championing causes that serve communities of color

Excellent project management skills

Demonstrated excellence in organizational planning and administrative support

Demonstrated interpersonal skills including flexibility and the ability to listen, negotiate and collaborate with various stakeholders

Ability to work independently and be both creative and strategic when confronted with complex and multifaceted opportunities and challenges, including competing timelines and priorities

A positive attitude, compassion, and strong team-oriented work ethic

Proficient in Google Suite, Cvent or similar events platform, Asana, and Excel

Ability and willingness to travel, as needed, to events and conferences throughout the state and possibly other locations

SALARY : The salary range for the position is $62,275 - $71,571.

PHYSICAL DEMANDS : The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

The Greenlining Institute does not discriminate based on race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, educational institution, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. Greenlining will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.