Payroll Manager

Payroll Manager

The Payroll Manager oversees all payroll operations to ensure accurate and timely processing for employees. This role manages payroll staff, maintains compliance with federal and state regulations, partners with HR and Finance, and drives process improvements to support efficient payroll workflows.

Responsibilities

• Manage end-to-end payroll processing for the company, ensuring all employees are paid accurately and on time
• Oversee payroll team members, providing guidance, training, and performance management
• Ensure compliance with federal, state, and local payroll laws and tax regulations
• Review and approve payroll entries, adjustments, garnishments, and special pay
• Maintain payroll system accuracy, including pay codes, earnings, deductions, and tax setups
• Partner with HR on new hires, terminations, compensation changes, and benefits-related payroll items
• Collaborate with Finance on general ledger reconciliations, reporting, audits, and month-end close
• Ensure proper handling and timely submission of payroll taxes and filings
• Manage year-end processing, W-2s, and audit requests
• Develop and implement process improvements to streamline payroll functions
• Respond to employee payroll inquiries and provide excellent customer service
• Maintain confidentiality of employee information at all times

Compensation : 100-120k

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.