Administrative Services Coordinator / Lease Administrator

Responsibilities

• Provide general administrative support including document handling, filing, scheduling, and coordination of routine tasks.
• Handle phone support by answering calls, directing inquiries, and assisting stakeholders.
• Manage email correspondence , responding professionally to inquiries and maintaining inbox communications.
• Support staff with tasks such as calendar management, meeting coordination, expense reporting, and correspondence preparation .
• Maintain tenant, vendor, and property files , including lease abstracts, insurance certificates, and compliance documentation.
• Open and track work orders , coordinating status with vendors.
• Assist with lease administration activities , preparing lease abstracts, updates, and reports.
• Process accounts payable and receivable (coding invoices, entering data into accounting systems, preparing A / R status sheets, and reconciling records).
• Initiate rent collection correspondence and tenant outreach where applicable.

Required Skills

Qualifications

Interview Process