Medical Records

Medical Records Specialist / Coordinator

Location: Philadelphia, PA
Job Type: Full-Time
Industry: Behavioral Health / Healthcare Administration
Company: Dunbar Wellness Group

Job Overview

Dunbar Wellness Group (DWG) is hiring a Medical Records Specialist / Coordinator with experience in medical records management, electronic health records (EHR), and clinical documentation review. This role supports compliance, audit readiness, and accurate clinical recordkeeping across IBHS (Intensive Behavioral Health Services) and Outpatient Therapy (OPT) programs.

Knowledge of IBHS and outpatient documentation requirements is a strong plus.

Key Responsibilities

• Conduct clinical documentation reviews to ensure records are complete, accurate, and compliant

• Manage and maintain electronic medical records within an EHR system

• Review consents, assessments, treatment plans, progress notes, and discharge documentation for completeness and timeliness

• Track documentation deadlines and identify missing, expired, or non-compliant records

• Support HIPAA compliance, audits, and quality assurance activities

• Collaborate with IBHS and outpatient clinical teams, intake, QA, and billing staff

• Process medical records requests securely and professionally

Required Qualifications

• Bachelor’s degree required (Health Administration, Health Information Management, Public Health, or related field)

• 2–3+ years of medical records or health information management experience

• Experience performing clinical documentation review

• Hands-on experience with EHR systems (ZooBook, Epic, Credible, or similar)

• Knowledge of healthcare documentation standards

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office

Preferred Qualifications

• Knowledge of IBHS (Intensive Behavioral Health Services) documentation

• Experience in outpatient therapy or community behavioral health settings

• Familiarity with compliance, audits, and quality assurance processes

Keywords for Search Optimization

Medical Records Specialist, Medical Records Coordinator, Clinical Documentation Review, Bachelor’s Degree Healthcare, Health Information Management, EHR, Behavioral Health, IBHS, Outpatient Therapy, HIPAA, Healthcare Compliance

Why Work at Dunbar Wellness Group

• Mission-driven behavioral health organization

• Direct role in supporting IBHS and outpatient clinical quality

• Collaborative environment focused on compliance and continuous improvement

Dunbar Wellness Group is an Equal Opportunity Employer.