Administrative Assistant I

This person will be greeting visitors, assigning guest badges, working with LL to make sure employees are in the building security systems and also removed when they have left the company. Will work with the various departments in the building to help in day to day operations as needed per this job description.

Associate will also be handling all mail and shipping coming and going from this facility, maintaining mailroom supply inventories while logging supply usage monthly to help with creating the annual budget submission for the facilities department.

" Welcomes visitors by greeting them in person or on the phone

" Maintains security by following procedures, monitoring logbook and issuing visitor badges.

" Works with the building and ICU Card access systems to be sure all active employees are in both and that employees who have left the company have been deactivated.

" Responsible for receiving, opening, and dispersing, all incoming mail to appropriate employees while distributing all outgoing mail to appropriate clients.

" Sort, deliver and pick-up mail and packages ensuring time frames and deadlines are accurately met.

" Manage shred bins and stock all paper for printers.

" Receive and log all incoming items including certified, registered, federal express and DHL.

" Operate common mailing equipment as required.

" This position is required to assure compliance of Company operations to all applicable laws, regulations and standards, good business practices and company documented procedures (including knowledge of all standards, government occupational health and environmental regulations and statutes related to the site).

" Other duties as assigned.

Quals

" High school diploma

" Basic PC and keyboarding skills.

" Ability to carry out detailed written and verbal instructions.

" Must follow all safety and productivity guidelines.

" Capacity to work in a fast-paced, team environment

" Communication : Mailroom clerks need to speak with people in order to make sure mail and packages go where they are supposed to. Listening, talking and understanding are very important to the job.

" Excellent verbal and written (technical) communication skills.

" Ability to establish and maintain effective working relationships with co-workers, inside and outside of the unit.

" Ability to plan, schedule and coordinate individual project activities within a larger project.

" Knowledge of Microsoft Office Word Processing software, Excel spreadsheet software; internet software.

" Recurring physical demands include sitting, standing, bending, twisting, reaching, lifting 50 pounds, walking, and crouching.

" Strong influencing and diplomacy skills with co-workers and third parties.