Office Receptionist & Personal Assistant

A bit about us :

We are a California-based commercial real estate developer specializing in retail, mixed-use, and ground-up development projects across the western United States. With decades of experience, we are known for our integrity, long-term partnerships, and commitment to delivering high-quality projects that add value to communities and clients alike.

Why join us?

• Competitive Base Salary!
• 401K, PTO, and excellent benefits!
• Accelerated Career Growth!

Job Details

Responsibilities :

1. Greet and welcome clients as soon as they arrive at the office, ensuring they receive a positive and professional first impression of the company.

2. Manage all incoming and outgoing communications, including calls, emails, and post.

3. Schedule and manage appointments, meetings, and travel arrangements for senior staff members.

4. Prepare necessary paperwork for regular transactions, ensuring all documents are complete and accurate.

5. Maintain a high level of confidentiality in all interactions.

6. Provide excellent customer service to clients, answering their queries and directing them to the appropriate department or individual.

7. Assist with the preparation of presentations and reports.

8. Maintain office supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders for supplies.

9. Assist in the coordination of office events and meetings.

10. Handle personal assistant tasks as required by the senior staff, including but not limited to personal errands, scheduling personal appointments, and managing personal expenses.

Qualifications :

1. Minimum of 5 years of experience as a Personal Assistant or Office Receptionist.

2. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

3. Excellent verbal and written communication skills.

4. Exceptional organizational skills with the ability to multitask and prioritize tasks.

5. Strong customer service skills with the ability to interact with clients in a professional and friendly manner.

6. High level of discretion and confidentiality.

7. Detail-oriented with a high level of accuracy in preparing and entering information.

8. Ability to work independently and as part of a team.

9. Knowledge of office management systems and procedures.

10. Bachelor’s degree in business administration, communications, or related field preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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