Event Coordinator

Posting Number:

PG194814SP

Internal Recruitment:

No

Working Title:

Event Coordinator

Anticipated Hiring Range:

$50,000 - $50,816

Work Schedule:

8am-5pm, Monday-Friday (40 hours per week); with flexibility for additional hours, including occasional evenings and weekends.

Job Location:

Raleigh, NC

Department:

NC State Student Centers

About the Department:

Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.

NC State Student Centers provide a clean, safe and welcoming environment for the NC State community. In support of the university’s education mission, the Student Centers will provide support to events and activities that will enrich the student experience. Through formal and informal experiences, the NC State Student Centers serve as a cornerstone for student growth, learning, and involvement.

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!
  
  

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:

The Event Coordinator is responsible for managing event reservations and catering requests for a wide range of clients, including student organizations, university departments, and non-university groups. Requests are received through virtual platforms, in-person meetings, and email. This position plays a critical role in ensuring events are accurately scheduled, properly staffed, and fully compliant with University policies and operational requirements.

The Event Coordinator must effectively prioritize reservation requests based on space availability, event complexity, scope, and institutional needs while providing excellent customer service and maintaining strong cross-departmental collaboration.

Key Responsibilities

• Meet with clients for complex events to determine room setup, audio-visual, staffing, and catering needs. Confirm existing reservations with clients prior to events.
• Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity.
• Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution.
• Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers’ policies.
• Ensure events comply with University policies, safety regulations, and operational requirements.
• Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff.

If you have experience with event planning, have demonstrated customer service skills and want to be part of a team to make NC State Student Centers successful, this could be the role for you!

Other Responsibilities:

• Model the Division’s mission and values, and foster a positive, cohesive workplace and congeniality among co-workers.
• Understand the goals and culture of the organization, and understand how employees’ work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture.
• Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols.
• Perform other duties as assigned to ensure Student Centers business needs are met.

Minimum Experience/Education:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications:

• Experience in event coordination, hospitality, conference services, or a related field.
• Strong written and verbal communication skills to effectively communicate with customers, peers and supervisors; and professionally communicate with multiple levels of employees within the University.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Working knowledge of Google Suite (Email, Docs, Calendar, Sheets and Slides) and/or Microsoft Office Suite (Word, Excel and PowerPoint), with the ability to learn additional software.
• Knowledge of event management software and scheduling systems.

Required License or Certification:

• Valid Driver’s License required. State vehicle furnished to drive to events or other Campus Enterprises locations.

Valid NC Driver's License required:

Yes

Commercial Driver's License Required?:

No

Job Open Date:

01/16/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.):

01/23/2026

Notice to Applicants:

Include ALL relevant work experience on your application and include any employment that is mentioned in the supplemental questions in your work history. Also, any employment listed on your resume needs to be included on your application.

Special Instructions:

Along with your completed application, please include as attachments a resume and cover letter.

Position Number:

00043622

Position Type:

SHRA

Position Classification Band Title:

Administrative Support Specialist

Position Classification Band Level:

Advanced

Position Classification Salary Range:

$ 34,602 - $ 58,870

Salary Grade Equivalency:

NC10

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week):

1.00

Appointment:

12 Month Recurring

Mandatory Designation - Adverse Weather:

Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Time Limited Position:

No

Department Id:

477001 - Student Centers

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.