ADMINISTRATIVE ASSISTANT II

Job Requisition ID : 51730

Closing Date : 12 / 08 / 2025

​Agency : Department of Public Health

Class Title : ADMINISTRATIVE ASSISTANT II - 00502

Office : Director's Office

Division : Governmental Affairs

Posting ID : 03-26-0132 / 51730

Posted : 11 / 20 / 25 - 12 / 08 / 25

Skill Option : None

Bilingual Option : None

Salary : Anticipated Starting Salary Range $6,300 - $8,300 per month

Job Type : Salaried

Category : Full Time

County : Sangamon

Number of Vacancies : 1

Bargaining Unit Code : None

Merit Comp Code : Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume / Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to act on their own initiative and independently set policies for the operation of the Department and its Divisions. On behalf of the Director and Division Chief, processes appointments to Department advisory boards. Coordinates Department advisory board avtivities. Coordinates training for subordinates and trains interns assigned to the Division. Responds to legislative inquiries on behalf of the Division Chief. Assists with the compilation of the Department's legislative package. Coordinates Department grant information dissemination to the Governor's Office and legislators. Coordinates Division support activities.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following :

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

Competitive Group Insurance benefits including health, life, dental and vision plans.

Pension plan through the State Employees Retirement System

Deferred Compensation Program – voluntary supplemental retirement plan

Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

10-25 days of paid vacation time annually (10 days for first year of state employment)

12 paid sick days annually which carryover year to year

3 paid personal business days per calendar year (pro-rated dependent on start date)

13-14 paid holidays per year

12 weeks of paid parental leave

Employee Assistance Program and / or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link :

Essential Functions

Acts on own initiative and independently sets policies for the operation of the Department and its Divisions.

Responsible for the program relating to Department advisory boards and committees.

Assists Division Chief and their legislative staff in the compilation of the Department's legislative program concerning legislative bills, reports and transcripts.

Maintains the Department's official record of board members and committees.

Coordinates the receipt of information from program staff on grants awarded by the Department of Public Health.

Responsible for fiscal operations of the Division.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

Knowledge, skill and mental development equivalent to the completion of four (4) years college.

Two (2) years of professional experience in a public or business administration.

Preferred Qualifications

Two (2) years of professional experience as a staff assistant within state government.

Two (2) years experience with public health programs.

Two (2) years experience determining and setting policies.

Two (2) years experience responding to inquiries by replying to emails, answering calls and constituent

requests.

Two (2) years experience maintaining databases using Excel, Smartsheets or Microsoft Project.

Two (2) years experience in the use of Microsoft Office, including Outlook, Word, and PowerPoint.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours : Monday- Friday 8 : 30am to 5 : 00pm

Headquarter Location : 524 S 2nd St, Springfield, Illinois, 62701

Work County : Sangamon

Agency Contact : DPH.HRRecruiter@Illinois.gov

Posting Group : Office & Administrative Support

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com