Office Manager

Description:

JOB PURPOSE

Do you want to be part of our clinic-based agency that focuses on quality care? ABA Works provides ABA (behavior therapy) services to children & adults; group parent training, and social skills training. We effectively treat learners diagnosed with ASD (Autism) and related disorders.

The Office Manager's duties will be performed virtually for the first 30-90 days and then will transition to in person in the office (4-5 days per week with potential for 1 day to continue working virtually). 25% will involve scheduling, and the other 75% will be scheduling management and office management, including basic HR.

MAIN RESPONSIBILITIES

• Proactive management of the 2-4 administrators and the organization of the clinic
• HR responsibilities (recruitment, hiring, onboarding)
• Expansion of revenue
• Administrative responsibilities.

OTHER RESPONSIBILITIES

• Reporting office progress to senior management and working with them to improve office operations and procedures
• Trains and assigns tasks to an administrative assistant, scheduling coordinators as needed
• Suggests solutions for improved efficiency in office workflow
• Engages in proactive management: Identifies what is needed on a macro level for the company; structures the course of the week with the team; assigns tasks and follows up with the team including time management and accurate completion of the task
• Social media engagement
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications
• Participate actively in the planning and execution of company events
• Ensure filing systems are maintained and current
• Ensure the top performance of office staff by providing them with adequate coaching and guidance
• Allocate available resources to enable successful task performance
• Complete tasks, such as scheduling, when needed
• Determine current trends and provide a review to management to act on
• Perform review and analysis of special projects and keep the management properly informed

WE OFFER:

• Health benefits: Medical, Vision, Dental (30+ Hours)
• 401-K Retirement Plan
• Paid Sick Time (per California mandate)
• Option to work 1 day per week via telehealth
• Accrued Vacation Benefits with incremental increase each year
• Cell phone reimbursement (FT)
• Company laptop (FT)
• CEU reimbursement
• Travel Time Pay and Mileage Reimbursement
• Performance based bonus
• Liability insurance
• Perks Discounts Website to over 30,000 companies
• Career advancement opportunities

WORKING CONDITIONS

The position will be performed 5 days in the office in Lomita. Telecommuting (1 day) is an option. This is a part time position between 20-25 hrs/week.

Flexibility is important. Overtime will be paid according to FLSA regulations.

Requirements:

MINIMUM QUALIFICATIONS:

• Documented experience as an administrator
• Documented experience in basic Human Resource tasks
• Documented experience coordinating or managing administrative staff
• Bachelors’ degree preferred
• Be familiar with the greater Los Angeles, Long Beach, and surrounding areas
• Computer savvy with access to own home office (as needed): computer or laptop, printer, smartphone, and have fast and reliable internet
• Strong aptitude for learning new web-based systems
• Well organized and punctual, able to maintain multiple projects simultaneously, strategically prioritize own work
• Excellent Customer service
• Excellent verbal and written communication skills
• Self-management
• Proactive with a strong work ethic