Program Manager

Contracts Manager

Essential Job Functions

Manages contracts that support systems of care, universal county-wide access, collaborations, or agencies with multiple CBHC grants to convene stakeholders; coordinates resources, improves practices, and captures leveraged supports.

Hosts or coordinates collaborative training or time-limited workshops to address common challenges, needs, or to promote information sharing.

Assists Director of Programs with internal Investment Grant release process activities (i.e verification of proposed model type, Community Review Teams, and other tasks as assigned).

Prepares contracts and monitors project / program administrative, fiscal, and performance compliance to ensure good stewardship of grants awarded in accordance with CBHC contract manual.

Follows budget / contract development timeline for continuation contracts to prepare all necessary documents and coordinates with team and customers to have 85% of final continuation contracts ready for Specialists to prepare for Executive Director (ED) Cover Letter signature by date specified.

Prepares new contracts in accordance with established procedure and Cover Letter signed by ED before agreed upon start of contract term.

Plans, directs, and coordinates activities of grant and / or ad valorem funded continuation and one-time grants to ensure that objectives are accomplished according to federal, state, and local regulations as well as contract manual to include quarterly site visit / meetings.

Completes annual data integrity checks and contract evaluations with research team to ensure effective project / program outcomes, proper and accurate data collection, and consistent evaluation practices.

Reviews or prepares Provider special requests, budget modifications, matrix revisions, and / or contract amendments.

Prepares written reports of all critical incidents with assigned contracts.

Communicates all reported complaints from community / funded agencies to Director of Programs.

Provides technical expertise concerning funding sources, contract development, and grant application requirements.

Monitors and serves as liaison with community funded program.

Engages in networking and partnering for program and resource development.

Develops programs and policies for administration of contracts and grant funded programs.

Coordinates quarterly review meetings with providers for contract monitoring, and prepares and submits quarterly reports. Coordinates internal and external meetings with providers to help programs when they are out of compliance with their contract.