Accounts Payable Specialist

Accounts Payable Specialist

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Accounts Payable Specialist to their team in Florida.

The Accounts Payable Specialist is responsible for accurately and efficiently processing payments to insurance carriers and brokers. This role ensures timely disbursement of premiums and unearned commissions while maintaining compliance with internal financial controls. The position requires strong attention to detail and excellent communication skills.

Key Responsibilities:

• Process premium payments to insurance carriers and brokers according to billing schedules and contractual terms
• Review, validate, and reconcile carrier/broker invoices, statements, and payment requests
• Ensure accurate policy numbers, payee information, and commission structures
• Prepare daily payments via ACH transactions, wires, and checks
• Review aging reports and resolve payable issues promptly

Reconciliation & Reporting:

• Reconcile carrier and broker accounts, including payment discrepancies, credits, and outstanding balances
• Generate internal reports to check payment status, aging items and variances
• Work with accounting teams to ensure financial accuracy and compliance

Communication & Coordination:

• Serve as the primary AP contact for assigned carriers and brokers
• Investigate and resolve billing issues, missing documentation, and errors
• Communicate corrections needed courteously and professionally to account managers, carriers, and brokers

Compliance & Documentation:

• Ensure all payments adhere to internal controls, procedures and workflows
• Maintain audit-ready documentation for all transactions
• Support internal and external audits by providing requested AP records

Required Skills & Qualifications:

• Accounts payable experience (insurance industry strongly preferred)
• Proficiency in Excel
• Analytical, problem-solving, and organizational skills
• Excellent communication skillsverbal and written
• Experience handling high-volume, deadline-driven environments

Preferred Qualifications:

• Experience working with various insurance carriers and wholesale brokers
• Experience with Applied Epic insurance management system
• Familiarity with insurance billing, premiums, commissions, and carrier/broker payment workflows

Key Competencies:

• Accuracy and attention to detail
• Time management and prioritization
• Customer service mindset when communicating with carriers, brokers, and account managers
• Confidentiality and integrity
• Ability to work independently and collaboratively