Facility Services Coordinator

D EPARTMENT : Operations / Maintenance / Administration

J OB T ITLE : Facility Services Coordinator

R EPORTS T O : Director of Operations

FLSA : Salary Exempt

POSITION SUMMARY

Under the supervision of the Director of Operations : Types correspondence performs administrative tasks such as filing taking messages collecting and reporting statistics manages the set-up and breakdown of event-related utility service orders and manages the ASM HRCCs ALTUM systems for the coordination and recordkeeping of all building repairs and services.

MAJOR RESPONSIBILITIES

• Creates and maintains spreadsheet databases for purchase orders and requisitions.
• Generates purchase requisitions and follows-up along the approval process.
• Facilitates the ordering of all back-of-house supplies once requisitions are approved.
• Oversees facility inbound orders to ensure accuracy and supply / order receipt.
• Follows up on any projects as directed by the Director of Operations.
• Assists with preparation for OSHA and ASM reports.
• Manages the set-up and breakdown of event related utility service order desks. Includes verifying vendors needs during and prior to events to coordinate the ordering process.
• Places follow-up phone calls and / or emails to provide confirmation of payments for services.
• Builds rapport with clients by ensuring information on bill of sale is accurately recorded into spreadsheet / database.
• Assists with attending to the Reception desk and phone and console coverage as backup during the Receptionists lunch time-off and as needed.
• Maintains department bulletin boards and assists with the planning & execution of facility internal functions for team members.
• Creates work orders by inputting accurate data into the HRCCs ALTUM and updates the work orders regularly to guarantee up-to-date information is recorded.
• Coordinates and schedules facility repairs and inspections and makes sure all details are recorded accurately and timely into the ALTUM management system.
• Coordinates the event-related internet needs with external partners for implementation.
• Responsible for the monthly reporting of all building utilities to include electricity natural gas water / sanitation trash / recycling and other items as requested.
• Analyzes and develops alternative solutions for operational projects procedures elements.
• Assists in the implementation of facility rules / regulations as they relate to policy.
• All other duties / responsibilities as assigned to assist with the function of the Convention Center.

WORKING CONDITIONS

Fast paced multifunctional office environment where a professional business attitude and appearance is required.

KNOWLEDGE SKILLS & ABILITIES

This description portrays in general terms the type and levels of work performed and is not intended to be all-inclusive or to represent specific duties of any one incumbent. The knowledge skills and abilities may be acquired through a combination of formal schooling self-education prior experience or on-the-job training. Legends Global is an Equal Opportunity Employer M / W / V / D.

1610 Coliseum Drive Hampton Virginia 23666

(Fax)HRCC (4722) (Toll Free)

Required Experience :

IC

Key Skills

Management,Mac Os,Clinical Data Management,Leadership,AC Maintenance,Financial Reporting

Employment Type : Full-Time

Experience : years

Vacancy : 1