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Administrative Assistant
Administrative AssistantARMORY PLUMBING INC • Lowell, MA, US
Administrative Assistant

Administrative Assistant

ARMORY PLUMBING INC • Lowell, MA, US
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Benefits :

  • Competitive salary
  • Free uniforms
  • Opportunity for advancement

UPDATED AS OF 12 / 17 / 25 8 : 00 AM

We are looking for a Office assistant who is driven to help manage a up & coming thriving plumbing business in Lowell MA 01851. The candidate we are looking for MUST have amazing communication skills, scheduling abilities, a great customer service background for nurturing our existing clients & new clients. We are NOT looking for candidates that have MEDICAL or pharmaceutical or TECH backgrounds!!! We are a PLUMBING Business that is looking for an Office Person to help manage scheduling, billing, customer data entry, customer communication & help overall run the office for Armory Plumbing Inc along side our Founder. If you are looking for a admin assistant role that is not in Tech, Medical Or Pharma you may apply. IF not then just simply dont.

Benefits & Perks

  • Competitive hourly pay (based on experience)
  • Paid Time Off (vacation & sick days)
  • Career growth opportunities within a fast-growing plumbing & HVAC company
  • Ongoing professional training and mentorship
  • Supportive, team-based culture everyone wins together

    • Job Summary

    Armory Plumbing Inc. is a growing plumbing and heating company serving Middlesex and Essex County, MA . Were looking for a dependable and organized Administrative Assistant to become the backbone of our office operations.

    This position plays a key role in keeping our business running smoothly ensuring customers are communicated with promptly, technicians are scheduled efficiently, and office operations (such as permits, accounting, and documentation) are handled with accuracy.

    The right candidate will be organized, reliable, and motivated to grow with us. At Armory Plumbing , we believe in promoting from within this position can evolve into an Office Manager or Operations Coordinator role as the company expands.

    Core Responsibilities

  • Customer Communication : Answer calls, texts, and emails while providing friendly, professional service to every client.
  • Scheduling : Manage technician schedules, route jobs efficiently, and update customers through FieldPulse CRM .
  • Follow-Ups : Handle quote approvals, service reminders, and payment follow-ups.
  • Office Operations : Prepare and file permits, organize job folders, and ensure digital records stay up to date.
  • Accounting Support : Assist with QuickBooks entries, invoicing, and expense tracking.
  • Reporting : Provide weekly updates to management regarding job flow, open estimates, and scheduling efficiency.
  • Team Collaboration : Work closely with the owner and field technicians to ensure daily operations stay on track.

    • Qualifications

  • High school diploma or GED required; Associates degree or administrative certification preferred
  • 1+ year of administrative, dispatcher, or office support experience (construction, plumbing, or HVAC industry preferred)
  • Excellent communication and interpersonal skills must be comfortable speaking with customers daily
  • Strong computer and organizational skills (Microsoft Office, FieldPulse, or similar CRM systems)
  • QuickBooks experience is a major plus
  • Detail-oriented, dependable, and proactive with time management
  • Positive, team-oriented attitude with a drive to learn and grow

    • About Armory Plumbing Inc.

    Armory Plumbing Inc. is a locally owned and rapidly growing plumbing and heating company built on integrity, craftsmanship, and customer satisfaction. We specialize in same-day plumbing and heating solutions, boiler replacements, and water heater installations all backed by a 2-year labor warranty on every job.

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