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Administrative Assistant
Administrative AssistantHunt Oil Company • Tuscaloosa, AL, US
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Administrative Assistant

Administrative Assistant

Hunt Oil Company • Tuscaloosa, AL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Title : Administrative Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned :

  • Administrative Support :

Maintain department calendars, schedule meetings, and coordinate training and logistics.

  • Prepare and distribute meeting agendas, minutes, reports, and presentations.
  • Monitor and respond to internal and external communications in a timely and professional manner.
  • Track and organize departmental files, records, and correspondence (digital and hard copy).
  • Coordinate data for various incentive programs at all locations.
  • Compliance and Documentation :

    • Assist in maintaining regulatory compliance documentation and tracking deadlines.

  • Support the preparation and submission of regulatory reports and filings.
  • Maintain up-to-date records of licenses, permits, inspections, and certifications.
  • Assist with the data management of Contractors Qualifications, Audits, and Training.
  • Data Management and Reporting :

    • Set up new employees in the learning management system.

  • Train new employees on use of the training section of Hunt Connect.
  • Work with Environmental, Health, Safety, and Security departments to build curriculums and assign courses to individuals or groups.
  • Maintain and record training completions in Hunt Connect.
  • Support employees with problems / issues with training section of Hunt Connect.
  • Build new training courses in Articulate and upload into Hunt Connect.

    • Format and edit courses provided by the subject matter expert

  • Work with subject matter experts to import media, voice over components
  • Generate and print monthly overdue training reports for distribution.
  • Communicate with employees on overdue training courses.
  • Run training reports upon request and at routine intervals.
  • Project Support :

    • Assist in the coordination of EHSS & Regulatory programs, audits, training sessions, and emergency drills.

  • Track the progress of departmental initiatives and ensure timely completion of action items.
  • Support the procurement and inventory of supplies and equipment.
  • Communication and Liaison :

    • Serve as a liaison between the department and other internal departments, vendors, and regulatory agencies.

  • Assist with drafting internal communications related to safety alerts, policy updates, and training reminders.
  • When and if an emergency callout is initiated, monitor responses and give updates to the ICS team as necessary.

    • Education and / or Experience : High school diploma or GED and three or more years of administrative experience, preferably in a compliance, safety, or regulatory environment is required. Prefer an associate or bachelor's degree in related field and / or equivalent combination of education and experience.

    Skills & Competencies :

  • Excellent organizational, time management, and multitasking skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
  • High attention to detail and ability to handle confidential information with integrity.
  • Familiarity with safety, security, or regulatory compliance terminology is a plus.

    • Work Environment :

  • Standard office setting with occasional need to visit operational or field locations.
  • May require flexible hours during audits, drills, or critical incidents.

    • Certificates, Licenses, Registrations :

  • Valid driver's license.
    • [job_alerts.create_a_job]

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