HR Compliance Coordinator

Job Description

Job Description

Onboarding & Compliance Specialist

Indeed Work Wellbeing Score : 82

At KVC, we know first impressions matter. Our Onboarding & Compliance Specialists play a critical role in shaping the new hire experience while ensuring compliance, accuracy, and professionalism across the organization. This hybrid position offers a balance of in-office collaboration and remote flexibility while supporting a fast-paced, mission-driven organization.

Why Join KVC?

Play a key role in delivering a positive and compliant onboarding experience for new employees

Enjoy a hybrid work schedule , blending remote work with in-office collaboration

Work independently while being supported by a collaborative and knowledgeable HR team

Be part of an organization that values integrity, accuracy, and employee wellbeing

Position Summary

This hybrid role supports the organization by coordinating and managing the onboarding process for new hires. You will guide candidates through the new hire roadmap, collect and verify confidential information, and keep hiring managers informed of progress. The position is fast-paced and requires sound judgment, strong customer service skills, and the ability to independently manage priorities while maintaining confidentiality and compliance standards.

Education

Bachelor’s degree in Human Resources or a related field

OR

One (1) to three (3) years of equivalent experience in an entry-level Human Resources role or as an Administrative Assistant in a Human Resources department

Required Qualifications

Strong customer service orientation

Excellent time management, verbal, and written communication skills

Proficiency in Microsoft Word, Excel, and email applications

Valid driver’s license with a good driving record

Preferred Experience and Skills

Experience working in a fast-paced environment and handling confidential information

SHRM, PHR, or SPHR certification

ADP experience

Certification / Licensure Requirements

At least 21 years of age

Valid driver’s license

Valid auto insurance

Key Responsibilities

Provide customer service through phone and in-person interactions with internal and external stakeholders

Communicate with new hires throughout the onboarding process to ensure timely and complete onboarding

Keep HR leaders and hiring managers informed throughout the onboarding process

Conduct pre-employment background checks and verifications

Assist with new hire orientation and overall new hire experience

Collect and complete I-9 documentation

Track and review physicals, drug testing, and TB completion

Complete ADP file uploads and maintain accurate employee and contractor records

Enter and update employee data in the HRIS system

Complete monthly reporting, audits, and employee reports as needed

Maintain compliance with federal, state, and local employment laws

Ensure confidentiality and privacy in all HR processes and documentation

Core Competencies

Judgment : Makes confident and timely decisions

Execution & Results : Adapts to change, problem-solves effectively, and ensures accuracy

Customer Focus : Delivers professional service and works well independently or with a team

Motivation & Work Ethic : Demonstrates integrity, accountability, and respect

If you’re looking for a hybrid HR role where you can make a meaningful impact from day one, we invite you to apply and grow your career with KVC.