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Payroll Administrator
Payroll AdministratorAscend Rehab Services • Union City, CA, US
Payroll Administrator

Payroll Administrator

Ascend Rehab Services • Union City, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Payroll Administrator

Processes and prepares semi-monthly company payroll and commission checks, as well as payroll-related reporting such as benefits, garnishment, and employee verifications, and other payroll information requests.

Duties and Responsibilities :

  • Complies with the regulatory standards, policies, and procedures of payroll processing
  • Maintains a current working knowledge and awareness of the payroll processing system and changes related to wage and tax laws
  • Interfaces with HR regarding new hires and employee benefit deductions
  • Assists in processing bi-monthly payroll
  • Creates / runs / edits internal management reports using Excel and QuickBooks
  • Sends and communicates payroll-related reports to appropriate parties
  • Ensures proper employee contribution deductions are in place for medical, dental insurance, 401k etc.
  • Verifies time card completion, ensuring all approval signatures are in place, and provides resolution for any discrepancies
  • Enters time and attendance information into the payroll system
  • Reviews hours entered into the payroll system for discrepancies / errors
  • Processes employee garnishments (wage garnishments, child support, and levies)
  • Ensures that final paychecks are disbursed and all payroll procedures are followed in accordance with relevant federal and state laws
  • Responds to and researches any issues regarding payroll
  • Files any payroll information with great detail and organization
  • Assists with any audits from internal and external auditors and accountants
  • Processes staff termination / resignation payroll documentation; processes final checks
  • Provides excellent service to employees as a first point of contact for payroll issues / questions
  • Maintains the integrity and confidentiality of the payroll system

Qualifications :

  • Bachelor's degree, preferably in an accounting or finance-related field
  • Possesses a minimum of three to five years of experience in payroll processing
  • Has excellent verbal and written communication skills
  • Able to work with salary and other confidential employee information in an appropriate manner
  • Demonstrates commitment to excellence and high standards
  • Possesses excellent customer service skills
  • Possesses strong organizational, problem-solving, and analytical skills; able to multitask and manage competing demands and priorities
  • Able to work independently and as a member of the team
  • Provides attention to detail
  • Able to deal effectively with a diversity of individuals at all organizational levels
  • Possesses good judgment with the ability to make timely and sound decisions
  • Demonstrates ability to plan, organize, and execute projects and special assignments
  • Has versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Proficient in QuickBooks, Payroll - ADP WorkforceNow, payroll reconciliation, MS Office (Word, Excel, PowerPoint, Outlook)
  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace
  • Bilingual skills are a plus

    • Physical Requirements :

  • Performs some repetitive motion activities
  • Must be able to sit for long periods of time
  • Must be able to lift to 25 pounds

    • Work Environment :

  • Able to work in a moderately loud environment
    • [job_alerts.create_a_job]

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