Events Manager

Description

Job Title : Events Manager

Department : Marketing &Communications

Classification : Full-Time Exempt

Job Grade : 9

R eports to : Strategic Communications Director

Our Culture

Our mission and core values are brought to life by our culture. Inthe Y we strive to live our cause of strengthening communities with purpose and intentionality every arewelcoming : we are open to all. We are a place where you can belong and aregenuine : we value you and embrace your arehopeful : we believe in you and your potential to become a catalyst in the arenurturing : we support you in your journey to develop your full aredetermined : above all else we are on a relentless quest to make our community stronger beginning with you.

Position Summary

This position supports the work ofthe Y a leadingnonprofitcharitable organization committed to strengthening community through youth development healthy living and social Events Manager at the Eugene Family YMCA provides strategic leadership coordination and operational oversight for the Ys portfolio of large-scale community events and multi-event series throughout the year. This role partners closely with program directors association leadership and community stakeholders to ensure events are mission-aligned inclusive well-executed and reflective of the Ys values and brand.

The Events Manager serves as thecentral pointof coordination for planning timelineslogistics cross-functional communication vendor management and post-event evaluationwhile honoring shared ownership with departments and program leaders.

Essential Functions

Leads the planning coordination and execution ofthe Ysmajor community events and event series including but not limited to :

Healthy Kids Day

Walk-It-Off series

Welcoming Festival

Halloween community event

PromotingCommUNITYevents and initiatives

Member Appreciation events

Key All Staff appreciation events (in partnership with HR)

Milestone events such asthe Ys birthday

Other association-wide events as assigned

Attends community-wide events as a representative of the Yshowcasingour programs and services

Develops andmaintainsstandardized event planning frameworks timelines and tools to support consistent high-quality execution across departments

Serves as the primary project manager for association-wide events ensuring clarity of roles deadlines dependencies and decision-making authority

Lead event staff and volunteers. Create timelines task lists and run-of-show documents to ensure seamless coordination across roles

Partners with program directors and department leaders to align event goals with program outcomes community impact equity commitments and organizational strategy

Coordinateslogisticsincluding site planning permits vendor contracts equipment rentals staffing plans volunteer needs safety considerations and accessibility accommodations

Collaborateswith Marketing & Communications staff to support event promotion branding messaging and post-event storytelling

Create proposemonitor and manage budgets for all events. Ensure cost-effective operations while maximizing event ROI andimpact

Propose budgetandshepherdYMCA sponsorship ofevents hosted bypartners

Track attendance key metrics and engagement outcomes. Leverage data to inform planning and improve budgets in collaboration with finance and department leaders; monitors expenses and ensures fiscal responsibility

Builds andmaintainsrelationships with community partnerssponsors vendors and external stakeholders involved in Y events

In partnership with the Philanthropy department securessponsorship revenue tosupport events;including identifyingsoliciting and closing newsponsorship opportunities

In partnership with the Philanthropy department createscustomizedsponsorship packages and proposals aligningsponsorinterests with event mission and visibility opportunities to maximize financial support and strategic value

Develops systems for collecting feedback participation data and outcome metrics; prepares post-event evaluations and recommendations for continuous improvement

Ensures events reflect the Ys commitment to inclusion belonging andequitableaccess for all community members

Participates in cross-functional planning meetings committees and taskforces asassigned

Solvescomplex problems;appliesprior research training or event management approaches in new ways; develops andrecommendnew alternatives to senior leaders.

Serve as an articulateconfidentspokesperson at events and with stakeholders. Demonstrate the ability to present event goals and outcomes to various audiences

Completes all requiredtrainings asassigned by supervisor by scheduled due date

Maintains a current valid Oregon drivers license a DMV driving record that meets YMCA standards and evidence of insurability throughout the term of employment

Protects the organizations value bykeeping information confidential at all times

Performs other duties as assigned

Minimum Qualifications

Two years of post-high school trainingin Event Management Marketing Communications Nonprofit Management or a related field; or an equivalent combination of education and experience

At least4-½years of experience coordinating or managing complex events programs or initiatives involving multiple stakeholders

Demonstrated experience managing timelineslogistics and budgets for large-scale or multi-event initiatives

Strong project management skills with the ability to balance multiple concurrent priorities

Excellent interpersonal and communication skills with the ability to influence without authority and work collaboratively across departments

Preferred Qualifications

Previousexperience in a YMCA or nonprofit organization

Experience coordinating community-facing or mission-driven events

Conversational fluency in Spanish or another language commonly spoken in the community

Professional Competencies

Ability to lead through collaboration structure and clarity rather than positional authority

Strong organizational and planning skills with exceptional attention to detail

Strategic thinking skills includinggoal-setting execution evaluation and continuous improvement

Ability to manage ambiguity andshiftingpriorities whilemaintainingcalm and professionalism

Commitment to equity inclusion and community-centered design

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employeeis regularly required touse a computer for extended periods of time and be able to communicate using a computer and phone / smart device.

The employee must payfrequent andprecise attention to pressing deadlines and details.

The employeefrequentlyis required tosit andreach andmust be able to move around the work environment.

The employeemust intermittentlylift and / or move up to60pounds.

Specific vision abilities required by this job include close vision distance vision and the ability to adjust.

The noise level in the work environment is usually moderate.

Employee Benefits & Discounts

Careers Eugene Family YMCA ()

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. The Y believes that diversity inclusion and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. Weseekto recruit develop andretainthe most talented people from a diverse candidate pool.

If you needassistanceoran accommodationdue to a disability you may complete the ADA Accommodation Request Form; or contact us at or .

The Y : Werefor youth development healthy living and social responsibility.

Required Experience :

Manager

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 50000 - 60000