Accounts Payable Specialist

POSITION SUMMARY :

The Accounts Payable Specialist is primarily responsible for managing the full-cycle accounts payable process. They perform the processing, recording, and payment of accounts payable transactions, and ensure all disbursements are paid accurately and in accordance with the finance department policies and procedures. In addition, assist in maintaining general ledger accounts and reconciliations. Other responsibilities include gathering, processing, and documenting information from third-party vendors. The Accounts Payable Specialist also assists the accounting team with duties as assigned.

MAJOR DUTIES AND RESPONSIBILITIES :

• Responsible for the full cycle accounts payable function for multiple companies.
• Manage and maintain the purchase order process as applicable by the company.
• Manage and maintain A / P approval process to ensure all payables are coded correctly and entered in accounting software.
• Review vendor invoices for accuracy and strive to identify cost-saving opportunities.
• Reconcile vendor statements and resolve outstanding issues.
• Prepare and process electronic transfers and payments, and post transactions to journals, ledgers, and other records.
• Review and process purchases made on company credit cards, (ie : Home Depot, Pcards) and verify receipts submitted by cardholders.
• Prepare and perform check runs and positive pay uploads.
• Maintain A / P vendor records, including W-4 and 1099's.
• Provide supporting documentation for audits.
• Maintain accurate historical records.
• Manage vendor credit applications.
• Maintain accounting records by copying, logging, and filing documents.
• Protect company assets and keep the information confidential.
• Be an active participant in the overall Accounting Team goals and accomplishments.
• Participate in educational opportunities.
• Other duties as assigned.

REQUIRED EXPERIENCE :

Requirements

PHYSICAL AND MEDICAL REQUIREMENTS :